Washington University in St Louis

Compensation

Full Description

Scheduled Hours 37.5 Position Summary Under the direction of the Assistant Director of the Harvey A. Friedman Center for Aging, the Program Manager will guide operational management and program development for the Osher Lifelong Learning Institute (OLLI) at WashU, an adult learning membership program. Responsibilities include curriculum and program development, member recruitment, facilitator training, and oversight of volunteers and course facilitators, managing day-to-day activities and operations of OLLI, managing the OLLI budget, supervising any additional staff, and working with OLLI committees and the executive committee. Job Description Primary Duties & Responsibilities: Strategy, Planning and Leadership for OLLI • Work with the Center for Aging Directors to develop and communicate an inclusive, expansive, creative, and sustainable vision for OLLI that cultivates partnership and enthusiasm among members, executive committee, and staff. • Collaborate with the Center for Aging Directors to develop strategic and operational plans that create and maintain a thriving OLLI, value and support current strengths, and foresee future challenges and opportunities. • Conduct market research across national peer institutions to understand and create new programs and services to serve the OLLI community. • Support the Assistant Director and Brown School Advancement in fundraising efforts to help support the core operations of OLLI and fund student scholarships. • With support from the Assistant Director, position OLLI as a partner in the mission of the University in providing access and inclusion, both conceptually and physically, with a particular focus on increasing diversity in membership. Administrative and Operational Oversight • Lead and direct all administrative and operational aspects of OLLI, working effectively and cooperatively with various other University offices facilitating course scheduling and student registration and accounting, making purchases and submitting required documentation, and performing other administrative tasks. • Oversee the OLLI budget, financial planning and reporting for OLLI; manage and monitor revenue and spending and ensure stewardship of funds are in alignment with the goals of OLLI. • Supervise any additional staff and student workers. • Manage OLLI registration and reporting in the Destiny One system; develop and implement procedures that ensure accurate membership and student records; generate data and information needed for planning and external reporting. • Serve as liaison between the WashU OLLI and Osher National Resource Center, and other affiliates. Program Management • Provide program oversight including curriculum development, course offerings and delivery and assessment; recruitment, training, and oversight of an active group of volunteers and facilitators; development and delivery of other non-credit programs and services (e.g., workshops, short courses). • Maintain OLLI’s academic calendar; set registration and administrative deadlines. • Oversee space and facilities; ensure classrooms are scheduled and adequately equipped for course delivery with supplies, necessary equipment, including technology. • Manage delivery of online courses using Zoom and other online platforms. • Collaborate with the Center for Aging and OLLI members to plan, develop, and distribute course brochures, newsletters, and other promotional materials. Oversee Marketing and Event Planning • Work with the Center for Aging Events and Communications Specialist to draft, review, and edit content for marketing materials that promote and build OLLI visibility through web, print, multimedia, and emerging communication vehicles. • Oversee planning, execution and publicity for special events and programs (e.g., Freedman Fall Address, Lawrence Jasper Lecture Series). • Direct and manage community and media relations, respond to inquiries from various internal and external entities. Performs other duties as assigned. Working Conditions: Job Location/Working Conditions • Normal office environment • Ability to travel to various on and off campus locations Physical Effort • Typically sitting at a desk or table • Repetitive wrist, hand, or finger movement Equipment • Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications: No specific certification is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Preferred Qualifications: • Master’s degree with 5-7 years of experience working in a University environment, with a focus on student engagement and promotion for membership based, non-credit education. • Demonstrated leadership and commitment to supporting older adult learners. • Experience in curriculum design and assessment with substantive background in planning, promoting, and providing services for adult learners. • Experience working with volunteers and creating a collaborative environment. • Experience creating, managing and maintaining budgets including accurately projecting and updating income from funders. • Experience in prioritization of strategic organizational objectives and in developing and executing marketing and communication plans to achieve objectives. • Experience using technology in a learning environment. Preferred Qualifications Education: Master's degree Certifications: No additional certification unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Creative Approaches, Microsoft Office, New Initiatives, Organizing, Program Designing, Program Implementation, Relationship Building, Self-Direction, Team Collaboration, Teamwork, Training Course Development Grade G11 Salary Range $53,100.00 - $90,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal • Up to 22 days of vacation, 10 recognized holidays, and sick time. • Competitive health insurance packages with priority appointments and lower copays/coinsurance. • Take advantage of our free Metro transit U-Pass for eligible employees. • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.