Washington University in St. Louis

Compensation

Full Description

Scheduled Hours 40 Position Summary Responsible for assisting the Chief Administrative Officer in directing the fiscal operations of the Department/Program. Provides management and administration of the financial and business operations of the Department and each of its Divisions. Direct supervision of the Department’s accounts payable, financial reporting and budgeting/planning functions. Job Description Primary Duties & Responsibilities: Assists the Chief Administrative Officer in the direction of the fiscal operations of the department. Assists the Chief Administrative Officer in financial negotiations and on-going relations with the BJC Hospitals and WashU Medicine. Assists Director, Chief Administrative Officer and Manager of Clinical Support Services with projects and prepares ad hoc reports as needed. Provides executive-level summary of fiscal activities and financial forecasts for the department and each of its divisions. Manages Human Resources issues, e.g. selection/discharge, interviews, development, employee relations, performance issues/evaluations, etc. Manages the preparation and analysis of the income and expense activities of the department and its divisions. Reports on the financial activities and the available funds for the department at the clinical section, research lab, division, and department levels. Oversees reconciliation of the department’s internal financial reports to Medical School reports and systems. Tracks and reports on the activities of the department’s endowment and specific purpose funds. Manages the maintenance of records related to the faculty book and travel funds, investigator start-up funds, and discretionary funds. Manages preparing, submitting, and consolidating the strategic plan, financial reports, budgets, and four-year plans for the department and its divisions. Serve as liaison to the Joint Office of Strategic Planning and the Medical School’s finance, budget and planning offices. Coordinates the development of budgets and faculty compensation plans for the clinical divisions. Directly supervises the department’s financial services team, including the secretary, accounts payable clerk, financial analyst, and senior financial analyst. Develops and recommends policies and procedures regarding the department’s fiscal operations. Develops, implements, and monitors appropriate internal controls to safeguard the department’s assets. Controls authorizations to Workday system, including payroll, grants, and financial access. Monitors compliance with departmental and external policies, regulations, and guidelines for the department’s fiscal operations. Responsible for tracking and reporting expenses related to the management and support services provided to BJC Hospitals. Monitors receipts from Hospitals related to department services and the lease of departmental space. Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the department. Working Conditions: Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at desk or table Repetitive wrist, hand or finger movement (PC Typing) Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor's degree Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Accounting/Budgeting (7 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: M.B.A. - Master of Business Administration Certifications/Professional Licenses: Certified Public Accountant (CPA) - American Institute of Certified Public Accountants , Certified Public Accountant (CPA) - Illinois Department of Financial and Professional Regulation, Certified Public Accountant (CPA) - Missouri Division of Professional Registration Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Academic Administration, Computer Applications, Confidentiality, Deadline Management, Detail-Oriented, Health Care, Interpersonal Communication, Oral Communications, Stress Management, Workload Prioritization, Written Communication Grade G14 Salary Range $75,200.00 - $128,800.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish)