Warbird Healthcare Advisors

Compensation

Full Description

Location: Remote (East Coast) Position Summary The Director of Accounts Payable (AP) provides strategic and operational leadership for the hospital's AP function, ensuring timely, accurate, and compliant processing of vendor payments. This role oversees AP policies, internal controls, technology systems, and staff to support efficient financial operations in a complex healthcare environment. The Director works closely with Supply Chain, Accounting, Revenue Cycle, and clinical departments to maintain strong financial stewardship and vendor relationships. Key Responsibilities Leadership & Strategy • Develop and implement the hospital's AP strategy, policies, and long-term process improvements. • Provide leadership, training, and direction to AP managers, supervisors, and staff. • Establish key performance indicators (KPIs) and regularly monitor AP performance, productivity, and accuracy. • Collaborate with executive leadership on financial initiatives and operational priorities. Operations & Process Management • Direct the daily operations of the AP department, including invoice processing, three-way match validation, vendor file maintenance, and payment runs. • Ensure accurate and timely processing of high-volume invoices in alignment with hospital purchasing and contract requirements. • Oversee the month-end and year-end AP close process, accruals, and reconciliations. • Maintain compliance with internal controls, regulatory standards (e.g., CMS, IRS 1099), and hospital policies. • Manage the AP helpdesk or issue-resolution workflow to ensure rapid response to internal and external inquiries. Financial Stewardship & Compliance • Ensure adherence to GAAP, hospital accounting standards, and audit requirements. • Prepare reports for internal and external audits; implement corrective actions as needed. • Oversee vendor onboarding, W-9 collection, 1099 processing, and tax reporting. • Collaborate with Supply Chain and Contracting to validate pricing, terms, and vendor compliance. Technology & Systems Oversight • Oversee AP technology platforms (e.g., ERP, EHR-integrated purchasing systems, invoice automation, optical character recognition tools). • Lead initiatives to enhance automation, reduce manual entry, and strengthen workflow efficiency. • Partner with IT to ensure system integrity, data accuracy, and cybersecurity controls. Vendor & Internal Relationship Management • Serve as a liaison between the hospital and vendors to resolve issues, negotiate terms, and maintain positive relationships. • Collaborate with clinical and operational leaders to align purchasing and payment practices with organizational needs. • Work closely with the Treasury department to optimize cash flow and payment scheduling. Qualifications Education • Bachelor's degree in Accounting, Finance, Business Administration, or related field required. • Master's degree or CPA/CMA preferred. Experience • 7-10 years of progressive accounts payable or financial operations experience, preferably in a hospital or healthcare system. • 3-5 years of management experience leading AP teams. • Experience with hospital ERP systems (Lawson/Infor, Workday, Oracle) strongly preferred. Skills & Competencies • Strong knowledge of GAAP, internal controls, and regulatory compliance. • Demonstrated ability to manage large invoice volumes and complex vendor relationships. • Excellent leadership, communication, and team-building skills. • Proficiency in process improvement, automation, and data analytics. • Strong problem-solving skills and ability to manage competing priorities.