Virtual Rockstar Careers

Compensation

Full Description

Job Description: • Manage the CEO’s high-volume inbox, including prioritization, drafting responses, and flagging action items • Own complex calendar management across multiple time zones • Prepare daily and weekly executive briefings, agendas, and pre-read materials • Anticipate executive needs and proactively resolve issues before escalation • Maintain strict confidentiality when handling sensitive leadership information • Coordinate frequent domestic and international travel, including multi-leg itineraries • Manage flights, accommodations, ground transportation, and detailed travel plans • Ensure seamless travel execution with minimal last-minute disruptions • Act as the point person for travel changes and urgent logistics • Join select executive meetings as needed • Track action items and decisions from meetings • Coordinate follow-ups across internal teams to ensure execution • Provide light project coordination to support leadership initiatives • Organize and maintain executive documents and shared drives • Ensure files, notes, and resources are easy to access and up to date • Maintain version control and structured documentation systems Requirements: • 5+ years of experience supporting C-suite or founder-level executives • Proven expertise in heavy, complex travel coordination • Exceptional organizational and time-management skills • Strong written and verbal English communication skills • Calm under pressure with a proactive, solutions-oriented mindset • High level of discretion, judgment, and professionalism • Ability to anticipate needs and manage competing priorities effectively Benefits: • Competitive salary commensurate with experience • Opportunities for professional development and growth • Work in a dynamic and supportive team environment • Make a meaningful impact by helping to build and strengthen families across the globe