Vericon Construction

Compensation

Full Description

Position Objectives and Responsibilities • Greet clients and set a positive office atmosphere; oversee entryway security system, and answer phone and direct phone calls on a multi-line phone system using excellent customer service; email phone messages to employees • Responsible for opening and closing office daily • Maintain ongoing log of all employees in and out of the office for proper routing of messages • Manage and oversee all conference rooms’ calendars, maintain conference rooms with necessary supplies and ensure they are always neat and presentable; daily inspections and monitor for replenishments • Manage all front office daily operations including office supply ordering, kitchen stocking of milk, coffee, cups, etc and restroom supplies • Maintain inventory of owner and conference room refrigerators • Manage catering of large and small meetings • Order catering and flowers for employees’ bereavement and life events • Coordinate with Functions committee to secure venues for company outings (holiday and summer parties, golf outing, etc.) • Maintain RSVP list for company events, luncheons and contests • Update and distribute Company Calendar throughout office. • Decorate employee workstations for birthdays and like celebrations. • Monitor info@vericon.com account for incoming notifications. • Daily maintenance of paper in all the common printers, copy machines, and fax machines • Record and maintain bound Builder’s Risk insurance policies for reference. • Coordinate with Facilities and record any internal issues (i.e., leaks, insects, heating / AC issues) • Coordinate repairs and maintenance of copy and fax machines, scanners, common printers, and Pitney Bowes postage machine • Maintain mail room’s Pitney Bowes machine has enough postage; ensure all shipping material is fully stocked and current; keep the mailroom neat and tidy • Open, date stamp, and promptly distribute incoming mail/packages • Stamp all outgoing mail, prepare FedEx labels for outgoing packages • Maintain and order FedEx supplies as needed • Monitor and distribute incoming faxes and outgoing faxes with confirmation page • Maintain keys and log for company cars including gas receipts and Job coding • Review Vehicle Request forms for maintenance needs and notify Warehouse Manager as needed • Oversee inventory of EZ-Pass fobs and maintain tracker of vehicle assignment • Create VCC employee badges for all new hires company wide • Program Corporate Office employee badges to all building door lock pads • Work with Compliance Coordinator to send MSA and/or MVA packages to new subcontractors upon request of the project team. • Notify office staff of incoming deliveries to the warehouse • Pay parking tickets online • Code monthly credit card statement and receipts • All other tasks as assigned Position Requirements and Qualifications • Proven experience as front desk representative or relevant position • Familiarity with office machines (e.g. fax, printer, etc.) • Excellent knowledge of MS Office (especially Excel and Word) • Excellent communication skills and able to effectively communicate with clients, vendors, city/town officials, and employees • Exceptional organizational and multi-tasking abilities • Problem-solving skills; Customer service oriented • High School diploma; additional qualifications will be a plus