Vanderbilt University Medical Center

Compensation

Full Description

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Continuing Med Educ Job Summary: In your pivotal role as CME Program Manager, you will be responsible for the compliance management of high-quality Continuing Medical Education (CME) activities. You will ensure compliance with accreditation standards and guidelines while fostering educational excellence and driving engagement among healthcare professionals. Additionally, you will collaborate with internal and external stakeholders to deliver innovative learning opportunities that support lifelong learning and improve patient care outcomes. Remote work is available, though priority will be given to local candidates who can report to our Nashville, TN office on occasion for meetings and team-building exercises. REQUIRED: - Proficiency with Microsoft Office - CME Management Software or other LMS knowledge is a plus. - Database Management is a plus. Work hours will be standard, Monday-Friday business hours. . DEPARTMENT SUMMARY: The mission of the CME program at Vanderbilt University Medical Center is to offer learning opportunities to physicians and other members of the health care team that will enable them to provide the very best possible care to their patients and perform optimally in their professional responsibilities as measured by improvements in competence, performance, and patient health status. For more information, please visit https://vumc.cloud-cme.com/default.aspx. Key Responsibilities: Compliance & Accreditation Ensure CME activities comply with accreditation requirements as outlined by the Accreditation Council for Continuing Medical Education (ACCME), state medical boards, and other relevant regulatory bodies. Maintain accurate documentation of CME programs, including activity changes, needs assessments, disclosures, budgets, learner participation, and outcomes evaluations. Collaborate with the Office for Continuing Professional Development (OCPD) Staff to prepare and submit required accreditation reports, self-studies, and reaccreditation applications in a timely manner. Serve as the primary point of contact for activities for CME Associates, Faculty, Speakers and Planners. Develop, disseminate, and analyze annual evaluations for the 300 RSS CME activities. Ensure documentation of topics for individual sessions in 300 RSS CME activities. Assist with CME activity set up and reviews in CloudCME. Stakeholder Collaboration Build and maintain strong relationships with internal departments, external partners, faculty, and other stakeholders to ensure the successful execution of CME activities. Act as a liaison between OCPD, and VUMC departments, ensuring clear communication and alignment of program objectives. Provide training to new CME Associates and maintain activity course manual documentation. Provide customer service requests routed through the CME email inbox Provide input and support on the Educator Development Program (EDP) Evaluation & Continuous Improvement Provide input on evaluation questions for activities to yield the best results for continuous improvement. Analyze participant feedback, outcomes data, and industry trends to inform continuous improvement of CME offerings. Stay current with developments in medical education, emerging technologies, and accreditation standards to maintain program excellence. TECHNICAL CAPABILITIES Program Management (Intermediate): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives. undefined Process Improvement (Intermediate): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality. undefined Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank to accomplish team goals. undefined Quality Management (Intermediate): Developing a systematic process of checking to see whether a process or service meets specific requirements. Qualifications: Education & Experience Bachelor’s degree in education, healthcare administration, public health, or a related field is required. 3-5 years of experience in CME, medical education, or professional development is required. Knowledge of ACCME accreditation standards, AMA PRA Category 1 Credit™, and other relevant guidelines is highly preferred. Skills & Competencies Strong project management skills, with the ability to manage multiple priorities and deadlines simultaneously. Exceptional organizational and detail-oriented skills. Excellent written and verbal communication abilities, including the ability to interact effectively with diverse stakeholders. Proficiency in using CME management systems, learning management systems (LMS), and other educational technology platforms. Experience with CloudCME preferred Proficiency in using Microsoft software and Smartsheet Strong analytical skills, with the ability to interpret data and generate actionable insights. Proven ability to work independently and collaboratively in a fast-paced, dynamic environment. Work Environment & Physical Requirements: This position may require occasional travel to conferences, CME activities, and meetings. Hybrid-Flexible work schedule to accommodate the needs of live and virtual activities. (95% remote; 5% in person for strategic meetings) Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. Core Accountabilities: Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members. Core Capabilities : Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Position Qualifications: Responsibilities: Certifications: Work Experience: Relevant Work Experience Experience Level: 3 years Education: Bachelor's Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Our vision: The world leader in advancing personalized health. Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more. Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.