UWSTO University of Wisconsin Stout

Compensation

Full Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Office of Research and Sponsored Programs (ORSP) Director Job Category: Limited Employment Type: Regular Job Profile: Res Admin Dir (Inst) (B) Job Duties: The University of Wisconsin-Stout, Wisconsin’s Polytechnic University, is seeking its next leader to help grow the University’s research enterprise. The Director of Office of Research and Sponsored Programs (ORSP) will help support and promote cross-disciplinary research and scholarship, aligned with the university’s tenets of applied learning and research, business and industry collaboration, and career focused learning experiences. The position oversees research and sponsored project administration activities that have institutional recognition and scope; provides oversight for grant lifecycle components including administration of sponsored grants, associated agreements, and grant related contracts; and represents the institution to external and internal stakeholders related to research and sponsored projects policy, procedure, budgets, strategic planning and resource decisions. UW-Stout is seeking a director with experience with federal and philanthropic grants, an entrepreneurial mindset, and strong organizational management and communication skills. The Director will lead a collaborative, service-excellence oriented team and be responsible for ethical conduct of research, research compliance, and administration of university grant-related contracts and agreements. It is expected that the Director will help drive increases in UW-Stout's externally funded grants/grant-related contracts and agreements, in partnership with campus stakeholders. A direct report to the Provost/Vice Chancellor of Academic Affairs, the Director is a full-time annual appointment. The anticipated start date for this position is June 1, 2026. Official UW Title (Code) / Job Description SC048 / Research Administration Director Inst (B) Working Title: Office of Research and Sponsored Programs (ORSP) Director QUALIFICATIONS Bachelor's degree from an accredited institution Excellent verbal and written communication skills Experience in management or supervisory capacity Knowledge of and experience with all aspects of research and sponsored program administration and the award life cycle, pre- through post-award Knowledge of and ability to apply principles and regulatory framework of the Office Management and Budget (OMB) Uniform Guidance Familiarity with electronic research administration tools (e.g. Research.gov, Grants.gov, eRA commons, etc.) Demonstrated success working with funded programs, specifically those sponsored by federal and/or philanthropic agencies Highly Desired/Preferred Master's degree Demonstrated strategic leadership Three or more years of demonstrated leadership experience in higher education grants management, ethical conduction of research, or similar functions in higher education Demonstrated experience managing the development and submission of funded extramural and intramural applications Demonstrated success working effectively with a diverse pool of principal investigators, faculty and senior campus leadership, as well as a broad range of other internal and external stakeholders Certified Research Administrator NCURA (National Council of University Research Administrators) Sponsored Project Administration Fundamentals, or equivalent training RESPONSIBILITIES Grants and Contracts Promotion, Expansion, and Oversight Leads, coordinates, and drives growth in externally funded programs to ensure a viable and sustainable research enterprise, in partnership with external and internal stakeholders Oversees pre-award and works with the Business Finance Services post-award position regarding research administration activities to ensure compliance with UW-Stout and Universities of Wisconsin budget management protocols related to tracking, accounting and reporting, in addition to Office Management and Budget (OMB) Uniform Guidance for respective federal funding agencies Facilitates an efficient pathway for externally funded programs through the entire sponsored program lifecycle Develops, conducts, and administers training initiatives for faculty, staff, and other stakeholders in areas related to research administration Ensures a smooth transition from pre- to post-awards for principal investigators Collaborate across the Universities of Wisconsin, including the WiSys Research Development team Grants and Contracts Administration Serves as a liaison to internal and external leadership and stakeholders. Advises principal investigators, leadership, and central grants administration, interacts with granting agencies regarding policy interpretation, and provides recommendations for successful outcomes Directs and coordinates staff, systems, and procedures related to the processing of sponsor supported grants, and related contracts and agreements Measures, forecasts, and reports on externally funded programs as requested Ensures research integrity as the university’s Research Integrity Officer (RIO), including assisting investigators with development and review of proposals, and routing proposals for appropriate University review and approval before submission to sponsors Coordinates with principal investigators and research accounting to ensure post-award requirements are met in a timely manner Negotiates terms of grant contract awards with external sponsors Supervises student research funding awarding and dissemination efforts Work to advise faculty and staff regarding potential grant seeking development efforts Research Policy and Compliance Management Establishes, implements, and maintains policy and procedures for sponsored project administration Follows Federal Acquisition Regulations and provides information, as requested, for Single Audits regarding UW-Stout’s use and compliance associated with an awarded grant Interprets research policy for faculty, staff, administrators, and other university stakeholders Facilitates internal or external audits of grants and contracts Oversees institutional compliance related to sponsored grants and contracts Supports compliance with export control Supervises staff responsible for the Institutional Review Board for the Protection of Human Subjects (IRB), the Institutional Animal Care and Use Committee (IACUC) and other research ethics and compliance activities Manages campus conflict-of-interest reporting procedures, export controls, and other research compliance processes and reports Serves as liaison to various research compliance and grant related committees as assigned; assists researchers with protocol improvements when necessary Assists investigators with reports and protocol updates during the post-award period Office Operations and Management Exercises supervisory authority, including staffing, budgets and office operations, including full-time equivalent (FTE) employees Fosters professional development opportunities for ORSP staff Coordinates communications and operations with other relevant campus units Other duties as assigned APPLICATION INSTRUCTIONS Complete applications received by end of day, March 12, 2026 are ensured full consideration. Applications submitted after March 12, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate. Required application materials: Cover letter (* See below) Curriculum vitae or resume One-page administrative leadership philosophy statement All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.   *Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. Official transcripts required at time of hire. For questions regarding this position or recruitment, please contact: Search Chair: Ian Foley Phone: 715-232-5997 Email: foleyia@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Jamie Bowe Phone: 715-232-1624 Email: boweja@uwstout.edu ADDITIONAL INFORMATION Competitive salary commensurate with qualifications and experience Key Job Responsibilities: Serves as a liaison to internal and external leadership and stakeholders. Advises principal investigators, leadership, and central grants administration, interacts with granting agencies regarding policy interpretation, and provides recommendations for successful outcomes Facilitates internal or external audits of grants and contracts Establishes, implements, and maintains policy and procedures for sponsored project administration Oversees institutional compliance related to sponsored grants and contracts Directs and coordinates staff, systems, and procedures related to the processing of sponsor supported grants, contracts, and agreements on a daily basis Develops, conducts, and administers training initiatives for faculty, staff, and other stakeholders in areas related to research administration Oversees pre-award and/or post-award research administration activities Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/ To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.