UWMSN University of Wisconsin Madison

Compensation

Full Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: The Development Stewardship and Finance Administrative Assistant is part of the statewide administrative support team within the Positive Youth Development Institute. The position provides administrative assistance to professional staff, helping advance the Institute’s mission and goals, while working under general supervision. This role requires a customer service-oriented individual with excellent communication and organizational skills, as well as attention to accuracy and detail, to join our collaborative administrative support team. This position will provide additional capacity to support a variety of administrative functions of the Institute including: sponsored project Principal Investigator (PI) support revenue and expense processing and reporting general purchases support of revenue generation activities including philanthropy and donor stewardship communication activities This position is well suited for a candidate that enjoys fiscal reporting, managing details and logistical support for others, and working with a wide range of diverse projects and people across the state of Wisconsin. Location: This position is located at the Division of Extension headquarters in Madison, WI. Partial Remote: This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Remote work requires an approved remote work agreement (RWA). A RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee. This position has the possibility of working up to 2 days remote per Extension's Remote Work Policy. Evening/Weekend Work: This position may be required to work occasional nights and weekends to meet the program needs and priorities of the communities served. Travel Expectations: It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Read more about UW-Madison Driver Authorization. Applicants are required to: Have a valid drivers license and a reliable source of independent transportation for periodic in-state work travel, and/or comply with requirements for UW-Madison vehicle use authorization. Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: Division of Extension, Positive Youth Development Institute is hiring for a Development Stewardship and Finance Administrative Assistant. About Extension: UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts. About the Institute: The Extension Institute of Positive Youth Development prepares the youth of today to become the effective, empathic adults of tomorrow. Our research-based youth enrichment programs like teens in governance build youth and adult capacity and partnerships that help both sides grow. 4-H clubs, camps and afterschool programs give young people the hands-on experiences they need to develop an understanding of themselves and the world. Compensation: The minimum starting hourly rate for the position is $18.36 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).  Required Qualifications: A minimum of one year of general administrative or office support experience such as receptionist, data entry, or customer service experience. Demonstrated experience supporting office tasks such as maintaining electronic and physical filing systems, electronic and written communications with knowledge of word processing, spreadsheets, and database applications, including Microsoft Office Suite Demonstrated ability to manage multiple tasks and deadlines effectively Demonstrated ability to effectively work with people from a wide range of backgrounds and perspectives Preferred Qualifications: Experience posting and processing financial transactions including revenue deposits, expense processing, and budget reporting with basic accounting principles. Experience with donor stewardship or development fundraising activities within higher education or non-profit environment. Experience supporting Principal Investigators (PIs) on sponsored project and grants in higher education. Education: Required Education: High School Diploma or equivalent Preferred Education: Associates Degree in Administration or Bachelor's Degree in any field How to Apply: We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: Resume Letter of Qualifications (cover letter) Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Please address how your experience meets the qualifications of the position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. For additional guidance and resources on how to tailor your application materials to the job posting, please click https://extension.wisc.edu/careers/. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.  This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. The application deadline is 11:59pm on September 25, 2025. Contact Information: Stuart Henn (608) 262-2391 stuart.henn@wisc.edu Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.