UWMIL University of Wisconsin Milwaukee

Compensation

Full Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Administrative Assistant II Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: Key Job Responsibilities: Coordinate logistics for public, online, and customized programs, including communication with instructors, vendors, and students Manage scheduling and resource coordination for classroom instruction (in-person and online), events, and departmental operations Provide technical support for online instruction, including Zoom hosting Serve as the first point of contact for students, instructors, and the public Monitor departmental inboxes and respond or route inquiries appropriately Maintain electronic and physical records in compliance with university procedures Prepare and distribute communication materials using various technologies Department: School of Continuing Education (SCE) Compensation: $20/hr - $23/hr Job Responsibilities: Coordinate logistics for public, online, and customized programs, including communication with instructors, vendors, and students Manage scheduling and resource coordination for classroom instruction (in-person and online), events, and departmental operations Provide technical support for online instruction, including Zoom hosting Serve as the first point of contact for students, instructors, and the public Monitor departmental inboxes and respond or route inquiries appropriately Maintain electronic and physical records in compliance with university procedures Prepare and distribute communication materials using various technologies Professional Attributes Strong interpersonal and customer service skills Ability to work independently and as part of a team Flexibility and adaptability in a dynamic work environment Effective time management and multitasking abilities Strong problem-solving and critical-thinking skills Willingness and ability to learn new systems and processes Minimum Qualifications High school diploma or equivalent Two years of relevant administrative, customer service, or data entry experience Proficiency in Microsoft Office Suite and Outlook Strong written and verbal communication skills Preferred Qualifications College coursework or degree Experience with data entry into relational databases or CRM systems Previous experience in higher education or adult learning environments Demonstrated ability to support multiple managers and projects simultaneously Reasonable Accommodations Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request. CBC and Reference Check Policy Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment. Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy. Employment Authorization In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. At UWM, we are committed to creating positive employee experiences, so our team members are able to thrive and excel in their work. UWM offers a comprehensive benefits package and contributes toward the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information (Compensation figures are for example purposes only).