UW1861 University of Washington

Compensation

Full Description

Job Description UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit the UW Facilities web page for more information: https://facilities.uw.edu/. Maintenance & Construction (M&C) is responsible for general maintenance, repair, and renovations of all University of Washington (UW) main campus facilities including building interiors, exteriors, and grounds, as well as logistics, moving, and disposal of surplus equipment and furniture. We have an outstanding opportunity for a Program Coordinator, Surplus Warehouse Operations. Under the direction of the Program Support Supervisor for Auctions & Warehouse Operations, perform tasks associated with surplus warehouse operations, receiving, and auction sales. Primary Duties and Responsibilities Advise UW faculty and staff, government agencies, non-profit organizations, and the general public regarding the policies and procedures for disposal and acquisition of surplus property, suggest alternatives when appropriate and ensure compliance with University policies and procedures, WACs, and RCWs with regard to the disposal and acquisition of state surplus property. Provide guidance on special handling procedures for laboratory equipment and hazardous materials when appropriate. Receive, unpack, and sort incoming property. Load, unload, and distribute furniture, equipment, and materials. Inspect for condition, quantity, and type against shipping documents and resolve any associated discrepancies. Make inventory tags and determine disposition of property. Ensure property is correctly labeled, and properly dispositioned and described in the database. Identify hazardous materials, such as sharps, chemicals, asbestos, lead, mercury, radioactive producing devices, lasers, etc. Follow handling and disposal guidelines; submit inquiries and disposal requests to EH&S. Coordinate the pickup of recycling and waste, including that which requires special disposal. Advise clients of inventory updates and changes, materials requiring special handling, and/or materials that are unacceptable and cannot be received. Conduct physical inventories as scheduled and/or directed. Perform ongoing audits of Surplus inventory. Prepare weekly, monthly, and annual inventory reports. Receive, review, and process Surplus Property request forms. Review forms to ensure compliance with University rules and regulations. Advise faculty and staff regarding the status of pending request forms. Send out inventory tags to clients via campus mail. Monitor Surplus email account; promptly respond to customer inquiries and requests. Determine appropriate storage locations and placement of property in warehouse. Maintain warehouse arrangement to maximize space utilization and accommodate all current and incoming property. Assure that property is appropriately stored, kept in good condition, and handled by following acceptable safety practices. Safely operate material handling equipment, including forklifts, both within the warehouse and during property loading, unloading and relocation. Research and develop specifications and recommend purchases of equipment and supplies to support the receiving and warehouse functions. Prepare online timed auction listings. Draft descriptions and photograph auction items. Research markets for specialized property; determine fair market values and set appropriate starting bids and reserves. Plan and establish timelines and work priorities for auction listings and ensure deadlines are met. Conduct retail store sales of surplus property to University of Washington departments, state and local governmental agencies, non-profit organizations, and the general public. Provide direction and assignments to Moving and Surplus staff working in Receiving as needed. Create, improve, and maintain program procedures. Participate in organizational, division, unit, and work group programs: Balanced Scorecard, Lean Process Improvement, and other business efforts to improve workplace practices and processes to add value to the services provided. Provide coverage for other Surplus Program Coordinators during planned and unplanned absences. Assume higher level duties as assigned. Assist with special projects as assigned. Perform additional duties as assigned. Core Competencies · Demonstrate personal integrity and trustworthiness. · Manage stressful situations and changing priorities effectively. · Anticipate, recognize and resolve problems. · Be responsible and accountable. · Use organizational skills and provide attention to details. · Maintain a positive, optimistic, and success-oriented attitude. · Exercise professionalism, which includes being tactful and courteous. · Exhibit a professional work ethic. · Continuously promote a safe work environment. Education & Experience Required High school graduation or equivalent AND two years of experience in the program specialty (auction coordination, warehouse operations/retail operations/materials management/inventory management). Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements, such as a license/certification/registration. Additional Requirements · Excellent customer service skills · Strong organizational and problem-solving skills · Ability to maintain and model composure in a fast-paced, dynamic customer service driven environment · Flexibility to meet changing business/customer needs · Excellent oral, written, and interpersonal communication skills · Ability to communicate clearly and effectively · Ability to work effectively in a team environment · Demonstrated proficiency with personal computing environment, Microsoft Office Suite, proprietary databases, web-based tools, and other proprietary software products or willingness to learn/use computers and related software · Ability and willingness to learn/operate a forklift Desired · Experience in inventory management · Experience operating material handling equipment · Experience in identifying regulated materials · Experience with process improvement Conditions of employment · Standard work schedule is Monday, Wednesday - Friday 7:30am to 4:00pm, Tuesday 8:00am to 4:30pm · Ability to lift and move heavy materials is required. Lift, push or pull 0-50 pounds unassisted and lift, push or pull 50-100+ pounds with assistance · Work requires walking, lifting, reaching (overhead/extension), grasping/handling, bending, kneeling, sitting, stooping (bend at waist), twisting (waist/neck) and standing for long periods of time · Work is normally performed in an interior warehouse environment and an interior office environment. However, program management may include outdoor work with exposure to the elements and variable weather conditions · Substantial footwear is required and must be provided by the employee · Must be able to work in a non-smoking environment · Regular and predictable attendance is required Compensation, Benefits and Position Details Pay Range Minimum: $46,332.00 annual Pay Range Maximum: $61,920.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. 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