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We are an owner–operator in the Greater NYC area, managing 162 residential apartments and consolidating accounting/operations from QuickBooks Desktop Enterprise and Apartments.com into AppFolio. ~70% of SOPs and data mapping are in place. We are hiring a senior operator to architect and oversee execution: own the operating model, coordinate with staff and vendors, set the quality bar, and make pragmatic tooling/process decisions. You will specify roles, checkpoints, and controls; request the access required for bank/merchant/tax portals; and recommend temporary cleanup resources if they accelerate a clean handoff. You will immediately oversee the residential property‑management transition in AppFolio, then—over the next 8 to 12 to 16 weeks (as needed)—segue to design and stand up the accounting backbone for our gas stations, convenience stores, Subway franchise, and holding companies. The time frame is flexible and outcome‑driven. We will fund additional staff (bookkeepers/AP clerks/operators) that you/we specify; your mandate is to install the protocols, controls, and training so they can run the steady‑state process thereafter for optimized labor costs. You will audit the current AppFolio + QuickBooks setup, document risks/gaps, and deliver a short prioritized roadmap. You will finalize the month‑end close: reconciliations (bank/card), AppFolio↔QB tie‑outs during transition, variance analysis, and steps for adjusting entries, inter‑property allocations, and security‑deposit accounting. You will configure and validate AppFolio—payment rails and fee logic, recurring items, maintenance flows, owner/tenant portals—and assemble a reporting pack covering owner statements, property‑level P&L and balance sheet, AR aging, rent roll, delinquency, and GL detail, with clear definitions and instructions. You will also create training materials and do a fast handoff: a concise SOP binder in plain English, short screen recordings for each recurring task, and simple checklists a replacement team can follow. You will shadow and train that team, support a mock close, and confirm they can execute without your intervention. The handoff is as soon as practical, not a fixed 12‑week runway; if data/config cleanup is needed, you will surface it immediately and compress the path to done. Beyond property management, our portfolio includes three gas stations with convenience stores and a Subway franchise. The intent is one backbone across property, retail fuel/c‑store, and franchise—avoiding disconnected mini‑systems—so that daily sales packets, fuel reconciliation, price‑book controls, inventory, and tax/royalty workflows feed the GL alongside AppFolio. What success looks like: AppFolio is the operational source of truth; QuickBooks is archived and retrievable. Month‑end closes reconcile cleanly; owner statements, property P&L/BS, AR aging, and bank recs are delivered without redo cycles. The retail stack produces reliable daily sales packets, fuel reconciliations, and tax/royalty filings. The SOP binder and short videos enable a lower‑cost team to run the process without you; exceptions are logged, owned, and resolved within defined SLAs. (we may want to continue a parallel quickbooks enterprise due to our aging investors and limited understanding of new systems - we are open to moving them to quickbooks online) We are seeking someone who has administered AppFolio end‑to‑end and is equally comfortable in QuickBooks Desktop Enterprise, with U.S. property‑management accounting experience (healthy rent rolls and tenant ledgers) and a track record of clean closes. We value an architect’s mindset, clear writing, and a zero‑redo quality bar. This is a fixed‑term contract focused on build‑and‑handoff, with optional light post‑cutover support. We can staff additional operators under your direction to accelerate the rollout across verticals, and we are open to a performance‑based bonus for hitting clean cutover and handoff milestones. Daily overlap with Eastern Time is preferred. Compensation is competitive and aligned with seniority and execution and fit. All materials you create—SOPs, templates, videos, and reports—are work‑for‑hire and remain our exclusive property; confidentiality and careful handling of financial data are required. To apply, send a brief note describing AppFolio and QuickBooks migrations you’ve led (unit counts and outcomes), and how you can solve our remaining fuel and convenience store accounting requirements as well as a function of the first phase (real estate portfolio platform change).