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Meeting and Event Manager (Contractor) Hours: TBD (Based on number of meetings contracted and scope of the meeting) City/State:Remote, any location in the US At CGi, our mission is to create growth and strategic results for associations, businesses, meetings, and events. We are a small but progressive company of 40 people with our headquarters in Little Rock, AR. You can find out more about what we do by visiting our web site at http://www.cgiresults.com and also visiting our client site at http://www.acmaweb.org/ CGi provides an array of services: association and event management services, as well as educational and analytical products/services to hospitals and health system clients. Our commitment to maintaining the highest standards of quality and client satisfaction allow us to facilitate the growth and success of each of our valued clients. We believe that our team and their contributions are critical in this mission. CGi manages 35 plus meetings annually and is in search of additional meeting planners to support our clients. Description GENERAL DESCRIPTION OF POSITION The Meeting and Event Manager will provide event management services for various conferences as needed. This contractor will work with our Business Development team as we work with new events and clients. Requirements: ESSENTIAL DUTIES AND RESPONSIBILITIES • Facilitation of conference date selection, site preference, booking options, and necessary details related to onsite needs • Facilitate site and venue selection, in collaboration with site selection firm, ensuring that contractual details are best negotiated for each event. Audit contracts to ensure company standards for contracted services and attendee experience • Collaboration with speaker management team members and other departments to determine optimal conference schedule of events and speakers and ensures attainment of professional continuing education credits • Collaboration with Marketing to ensure execution of marketing plan for the meeting/event • Oversees website updates for all assigned meetings/events. Completes meeting/event template and activates online registration • Oversees the logistics of onsite registration and customer service • Plans and submits budget-compliant food and beverage orders by contractual deadline • Secures audio visual proposals, selects A/V company and submits budget compliant A/V orders • Plans and ensures all signage is designed, printed and ordered/shipped • Manages food and beverage, audio/visual, signage and labor logistics for each event • Manages speaker communications, travel, hotel, onsite needs, and fulfilling contractual obligations for speakers • Manages event budget to ensure all invoices fall within company compliance standards and are processed timely with appropriate completed documentation • Follows internal processes to ensure accurate, timely completion and submission of conference/event related receivables, payables and financial forms pre and post event • Oversees and ensures on-site meeting/events comply with company standards • While performing the duties of this job, employees are regularly required to sit, walk and stand, talk or hear, both in person and by telephone, use hands repetitively to handle or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds EDUCATION AND EXPERIENCE • Bachelor’s Degree from an accredited university • Minimum of 3 years meeting and/or event planning experience – preferably in the association management industry • Experience planning, implementing, and achieving goals • Knowledge of industry trends, tools, and best practices • Data management, analytics, and software application skills COMMUNICATION AND CRITICAL THINKING SKILLS • Superior attention to details • Superb organizational and follow up skills • Excellent verbal, written, and interpersonal communication skills • Demonstrated project management and problem-solving skills with an ability to manage multiple priorities and deadlines at once • Ability to work effectively in a team environment, nurturing cooperative working relationships with diverse groups SOFTWARE SKILLS REQUIRED • Proficient in standard Microsoft Office programs, including Microsoft Word, Excel, PowerPoint, Teams and Outlook • Experience with project management tools and platforms EXPECTED TRAVEL • TBD – Dependent on number of meetings contracted. Meetings range from one day to four day meetings with pre- and post-onsite requirements.