Unwin Company

Compensation

Full Description

POSITION ANNOUNCEMENT: ADMINISTRATIVE SUPPORT SPECIALIST Reports to: Unwin Company National Security Assessments Task Leader Opening Period: Until filled Start Date: Immediately Salary Range: Top pay for exceptionally qualified candidate. Position Information: Permanent full-time, non-exempt with full benefits. Duty Location: DOE Headquarters in Germantown, Maryland. Core hours are 8 am to 5 pm, Monday through Friday, excluding Federal holidays, with limited remote work opportunities. About the Employer: Unwin Company (Unwin) is a respected federal government contractor with a long-standing reputation of providing exceptional service and professionalism supporting the United States Department of Energy (DOE). Unwin offers a very competitive compensation package that includes eligibility to participate in a company matching retirement savings plan, group medical and ancillary insurance and paid time off. General Duties and Responsibilities: The selected candidate will provide full-time administrative and clerical support for the Office of National Security Assessments (EA-20), at the DOE Headquarters facility in Germantown, MD. All work activities will be performed in a professional office environment. Routine duties and responsibilities will include but are not limited to: tracking milestones related to mission activities, reporting action status and performance data to executive-level management, compiling metrics for annual reports, monitoring and evaluating the effectiveness of processes within the Office of National Security, updating internal processes and procedures and desk references, supporting various EA workflow processes, coordinating Office website updates, and coordinating staff travel and expense reporting. The selected candidate will track milestones in established institutional databases and use various computer software programs to prepare reports, correspondence, and presentations that incorporate spreadsheets, flow diagrams, or other graphics. Exceptional attention to detail is required to ensure reports and other deliverables are prepared in compliance with DOE policies and guidelines. Well-qualified candidates will possess the following qualities, knowledge, skills, and abilities: • Proficiency in providing administrative support to executive-level managers and staff in a high-paced work environment. • The ability to gather quantitative and qualitative data from various sources to assess performance and identify trends and potential areas of concern. • The ability to manage spreadsheets tracking the progression of projects against established metrics and to develop charts and graphs depicting organizational performance. • A self-starter with a track record of identifying and implementing process improvements to optimize daily operations and activities. • Strong organizational skills that promote cohesiveness and help leadership functions run smoothly. • The ability to interface with multiple professional staff to help plan and coordinate administrative functions in a dynamic office environment (e.g., coordinating meetings and travel for the Federal office director and staff; tracking staff locations using spreadsheets and databases). • The ability to assist with planning large events/workshops (e.g., agenda planning, travel coordination, venue preparation, attendee registration tracking, and general coordination) is highly desirable. • Proficiency in handling classified and sensitive unclassified documents, including marking, destruction, and reproduction is desirable, but not required. • Interpersonal communication skills, and experience in managing inter- and intra-office incoming and outgoing correspondence, filing, and records management. Applicant must have experience with software in a Local Area Network environment, including word processing, scheduling and calendar software, graphics, spreadsheets, records management, and electronic mail. • Proficiency with Microsoft Office (Outlook, Teams, Word, Power Point, Excel, Access, Power Bi) and a variety of other administrative-oriented software applications such as SharePoint and Concur Travel. Requirements and Qualifications: · Eligible candidate must possess a high school diploma (college degree preferred), and excellent written and oral communications skills. • Applicant must have at least 5 years of experience performing and expediting administrative, word processing, and report production support type tasks in support of executive-level managers with an emphasis on responsiveness, timeliness, and accuracy. • Applicant must be eligible to obtain and maintain a DOE Q security clearance. Applicants with an active security clearance are highly desirable. To Apply: For consideration please include your cover letter, resume and salary requirements. We are an Equal Opportunity Employer. Job Type: Full-time Pay: $75,000.00 - $80,000.00 per year Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Health savings account • Life insurance • Paid time off Application Question(s): • Do you currently have or previously had a government security clearance, and if so, which kind? Work Location: In person