University of Portland

Compensation

Full Description

Job Title Program Manager, Undergraduate Scholarly Engagement Department Honors Program Job Code A51313 Job category Full Time Staff Terms and Hours Full Time Exempt Salary Range Starting salary at $49,310; commensurate with experience Job Summary The Program Manager for Undergraduate Scholarly Engagement is responsible for developing and implementing initiatives and processes to support and strengthen the University Honors Program, Fellowships and Grants, Scholarship Day & Awards Breakfast, Undergraduate Research, and other initiatives that arise under the oversight of the Assistant Provost. The Program Manager is a key representative for the Undergraduate Scholarly Engagement on and off campus to coordinate the operational program functions. This position will advise students on fellowship and grant opportunities and support in the application process. The Program Manager reports to the Assistant Provost for Undergraduate Scholarly Engagement & Career Readiness. Core Duties • Develop and implement Undergraduate Scholarly Engagement (USE) program initiatives to drive student interest and active participation to support student success outcomes. Oversee policies and processes that support student applications, participation, and advisement in USE programs. • Build awareness of USE programs by providing program knowledge and leading institution wide work groups while building and enhancing collaborative relations with key faculty and staff to strengthen student engagement. • Track participation and measure outcomes for programming using applicable data and reporting tools to assess program goals and objectives, providing recommendations while working collaboratively with the Assistant Provost. • Perform budget management by monitoring and analyzing current spending, overseeing adjustment requests, provide forecasting for budget development, and prepare annual budgets for final approval. • Maintain and create content across multiple platforms through digital, web, and print that ensures cohesive messaging and identity across all USE materials and provides effective outreach to target audiences. • Provide direct advising to Honors Program students regarding curriculum requirements and oversee all administrative operations that support Honor Societies. • Maintain a strong knowledge of current fellowship and grant opportunities available for students, providing advisement to students on specific program information and application processes, including national competitive merit-based scholarships and fellowships. • Certify and endorse student applications to granting agencies as needed. • Provide advising expertise to granting agencies by serving as competition adjudicator when invited. • Serve as program representative at various events, such as but not limited to conferences, professional organizations, recruiting events and professional development events. • Manage aspects of event planning for USE events including but not limited to scheduling, coordination, promotional communications, and on-site execution to ensure high-quality experiences. • Supervise student employees. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes up to termination of employment. • Participate in University committees as requested. Other duties as relevant to the duties of the position or as assigned by supervisor or designee. Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility. Education & Experience • Required: Bachelor’s degree in relevant field of study. • Required: Two years or more of professional experience with program coordination and/or academic advising. • Preferred: Master’s degree. • Preferred: Experience in Higher Education. • Or a combination of equivalent education and/or experience. Certifications & Licenses • None Knowledge, Skills & Abilities • Proven ability to build relationships and create engagement strategies with measurable success. • Strong organizational and time-management skills, with the ability to multitask in a fast-paced environment with attention to detail and accuracy. • Excellent verbal and written communication skills. • Strong problem-solving and interpersonal skills with the ability to work independently and collaboratively. • Effective ability to synthesize information and key initiatives to share with various audiences. • Ability to analyze data to draw conclusions and to provide effective resources and services for students. Ability to use this data to improve existing resources and services. • Demonstrated ability in budget management. • Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with assignments and process improvements. • Ability to think strategically, problem solve, make decisions with sound judgement. • Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. • Strong orientation towards continued learning and applying learning in the work setting. • Ability to work independently, receive supervisory input and directions, and effectively contribute and work with a team. • Excellent customer service and interpersonal skills. • Proactive attitude, initiative, and ability to work independently and as part of a team. • Demonstrated ability in advising and working in a higher education setting. • Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff. • Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. • Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems • All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties. Physical Requirements • Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. • Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds. • Occasionally: ability to attend events and activities on or off campus. • Frequently: ability to interact and communicate with members of the University and other audiences. Working Conditions • Hours of employment: sometimes may require working flexible and/or longer hours, including early mornings, evenings, nights, weekends, and/or holidays when necessitated by projects. • Work-related stress: sometimes there may be stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters. Work Standards • Respect for the University’s mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University’s mission statement states in relevant part: “we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world.” The University’s Statement of Inclusion states in relevant part: “Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity.” • The full Mission Statement is at: www.up.edu/about/mission. • TThe full Statement of Inclusion is at: www.up.edu/disclosures/inclusion. • Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University. • Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements. • Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity. Benefits Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.) Posting Detail Information Posting Number S321-2023 Number of Vacancies 1 Estimated Start Date Open Date Close Date Open Until Filled No Special Instructions Summary