University of Connecticut

Compensation

Full Description

Additional Links: This position is Benefit eligible; click here for an overview of available benefits. This position is covered by the Man/Con Handbook; click here to review the current Handbook. Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top-rated organization is looking to add an Executive Assistant to UMG-Administration located in Farmington, CT. If you have a background in this field, as well as a passion for customer and patient experience, we want to hear from you. At the UCHC, this class is accountable for independently performing a full range of administrative and/or program functions for the Chief Operating Officer/VP of Ambulatory Operations. SUPERVISION EXERCISED: May lead/supervise lower employers as assigned. EXAMPLES OF DUTIES: • Coordinates executive calendars, schedules meetings, resolves conflicts, and prepares meeting materials. • Composes complex correspondence and prepares narrative or statistical reports using judgment and discretion. • Oversees office workflow, sets priorities, and establishes procedures to ensure operational efficiency. • Supervises support staff, including scheduling, assigning, and reviewing work. • Acts as a resource to staff on administrative matters. • Serves as liaison with faculty, agencies, and external officials regarding unit policies and procedures. • Makes complex travel arrangements for domestic and international engagements. • Greets and coordinates guests, ensuring a professional and welcoming experience. • Assists in interviewing and hiring of support staff. • Orders and maintains office supplies, uniforms, and other operational materials for staff. • Coordinates faculty appointment and promotion procedures. • Acts on behalf of the department head by interpreting policies and relieving administrative burden. • Makes decisions in the supervisor's absence within prescribed limits of authority. • Performs related duties as required. MINIMUM QUALIFICATION REQUIRED KNOWLEDGE, SKILL AND ABILITY: Considerable knowledge of office administration and management, including scheduling and Microsoft Teams; considerable knowledge of the department's policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; considerable oral and written communication skills; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; some supervisory ability. EXPERIENCE AND TRAINING: General Experience: Four (4) years of experience above the routine clerk level in office support or secretarial work. Substitutions Allowed: College training in the Secretarial Sciences may be substituted for the General Experience on the basis of 15 semester hours equaling six (6) months of experience to a maximum of two (2) years. Special Experience: One (1) year of the General Experience must have been at a level comparable to Administrative Program Assistant 2. Preferred Experience: • Five (5) years of experience with Microsoft Suite, including Outlook, Visio, PowerPoint. • Five (5) years of experience managing and coordinating executive calendars. SCHEDULE: 40 hours per week, Monday - Friday, 8:00 am to 5:00 pm with a 60-minute unpaid meal break. May be required to work some holidays or off shifts dependent upon departmental needs. Why UConn Health UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.