University Enterprises, Inc.

Compensation

Full Description

The Secretary of State’s office is comprised of nearly 750 people who are dedicated to making government more transparent and accessible in the areas of elections, business, political campaigning, legislative advocacy, and historical treasures. The Business Programs Division is committed to making it easier to do business in California. With bizfile California, the Secretary of State’s new online portal, registering a business, filing a trademark, or financing statement, or accessing public business records only takes a few clicks. These services are available 24/7 and are constantly improving, freeing up California’s entrepreneurs to focus on their business endeavors while the SOS handles the paperwork. To learn more about the Secretary of State’s office and the Business Programs Division, please visit our website at www.sos.ca.gov and our Business Programs Division’s online portal at www.sos.ca.gov/business-programs/bizfile . The Secretary of State (SOS) Business Programs Division (BPD) is seeking to hire five Student Assistants to support the division’s administrative and program operations. This role offers an excellent opportunity to build and refine professional skills while assisting staff with document preparation, records processing, and general administrative tasks. Student Assistants may also provide customer service at public counters, gaining hands-on experience in a fast-paced, service-oriented environment. We are seeking candidates interested in a long-term assignment with the department. Ideal applicants are those who can commit to a minimum of six months, allowing time to develop expertise, make meaningful contributions, and support the division’s ongoing program needs. Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required t o pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: https://calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Business, Government, Political Science, Communication Studies, Economics, English, Public Policy/Administration, Social Science. Work Schedule Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer). Compensation $18.27 - $22.37 per ho ur. Minimum Qualifications • Dependable, punctual, and adaptable, with the ability to adjust to changing priorities and work schedules. • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. • Able to follow written and verbal instructions with accuracy and reliability. • Effective communication skills, with the ability to interact professionally with staff at all levels and with the public. • Capable of working both independently and collaboratively within a team environment. • Strong attention to detail with a commitment to accuracy and quality in all tasks. • Able to manage multiple assignments in a fast-paced setting, demonstrating solid time-management and consistent attendance. • Well-developed organizational and filing skills, with the ability to maintain orderly and accessible records.Available to work a minimum of 16 hours per week. Preferred Qualifications Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility. Duties and Responsibilities Assist with: • Researching and gathering information for Public Records Act request • Processing incoming mail (open, sort, batch, and stamp documents) • Organizing and filing documents • Performing quality control • Reviewing and validating documents • Scanning and uploading images to public website • Tracking and maintaining information in databasesPublic telephone inquiries Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation. Working Conditions Work is performed in an office environment. The positions are 100% onsite. Reporting Location: Secretary of State – Sacramento Main Office 1500 11th Street Sacramento, CA 95814 Application Instructions Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application. As a requirement, please provide at least two references on the job application and upload the following supporting documents: • Resume • Transcripts (Unofficial transcripts gladly accepted) • Schedule of Work Availability (not class schedule) • Work availability should reflect at least 16 hours available to workFor reference, the Secretary of State’s office hours are Monday-Friday, 8:00 am – 5:00 pm APPLY BY: JANUARY 4, 2026