Universal Music Group

Compensation

Full Description

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. The Manager, Facilities & Administration is a people-focused operational partner responsible for the efficient execution of administrative, facilities, and project-based operations in a fast-paced, creative environment. Partnering closely with senior leadership, this role ensures operational excellence, strong employee experiences, and well-managed workplaces that support collaboration, productivity, and culture. The ideal candidate brings structure, discretion, and adaptability-allowing leaders and teams to focus on strategic priorities and creative impact. Leadership & Administrative Management • Partner with senior leaders across facilities, real estate, facility operations and project teams to support execution of operational initiatives, business priorities and business objectives • Serve as a trusted gatekeeper and central point of contact between executives, teams, and external partners • Own and manage complex executive and team calendars across global time zones • Maintain strict confidentiality while handling sensitive business and personnel information • Assist in operational planning, tracking progress against strategic goals, and coordinating cross-functional initiatives • Prepare materials, reports, and summaries to support leadership decision-making • Support process improvement efforts across administrative, facilities, and workplace operations Facilities & Workplace Operations • Support day-to-day facilities operations, partnering with internal teams and vendors to maintain a productive, safe, and welcoming workplace • Coordinate vendor relationships, contracts, and invoices related to facilities and office services • Support meeting room coordination and on-site logistics for leadership and team events • Travel quarterly to manage in-person leadership meetings, offsites, and workplace initiatives Meeting & Executive Support • Coordinate and manage meetings across global time zones, prioritizing strategic and business-critical engagements • Own recurring leadership and team meetings including weekly staff meetings, 1:1s, and monthly/quarterly all-hands • Partner with internal teams and external partners to schedule cross-functional and cross-executive meetings • Prepare meeting materials, coordinate content from contributors, and capture and distribute action items • Maintain team travel, vacation, and availability calendars Travel, Events & Offsite Planning • Lead end-to-end domestic and international travel planning, including flights, accommodations, transportation, visas, and passports • Create detailed travel itineraries and manage last-minute changes with minimal disruption • Plan and execute annual offsites and leadership events, including: • Strategic agenda development with leadership • Venue sourcing and contract coordination • Travel and accommodation logistics • Meal planning with dietary and accessibility considerations • Team-building activities and engagement programming • Budget tracking and post-event debriefs to capture feedback and improvements Expense, Budget & Purchase Order Management • Prepare, submit, audit, and approve monthly expense reports for leaders • Create, track, and reconcile purchase orders and invoices, ensuring accuracy and timely payment • Act as liaison between vendors, procurement, and internal teams to resolve discrepancies • Support budget tracking and forecasting for facilities, travel, events, and administrative expenses Team Support, Culture & Communication • Support onboarding initiatives and provide ongoing administrative and project support • Lead and support team engagement initiatives, including: • Creative celebrations for teams • Thoughtfully designed team and offsite agendas • Inclusive team-building activities • Serve as a trusted liaison between leadership and employees, ensuring clear communication and accessibility Perks Playlist: Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren't just values-they're how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer): • Comprehensive medical, dental, and vision coverage • Including 100% coverage for out-patient in-network mental health services • Fertility coverage for eligible medical plan participants • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year) • Student Loan Repayment Assistance and Tuition Reimbursement • 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution A variety of ways to prioritize much-needed time away from work including: • Flexible Paid Time Off (PTO) for exempt employees • 3-weeks PTO for non-exempt employees • 2-weeks paid Winter Break • 10 Company Holidays (including Juneteenth and Wellbeing Day) • Summer Fridays (between Memorial Day and Labor Day) • Generous paid parental leave for every type of parent Check out our full overview of benefits on the Perks Playlist page of the career site. Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. For more information, please click on the following links. E-Verify Participation Poster: English / Spanish E-Verify Right to Work Poster: English | Spanish Job Category: Corporate Operations & Facilities Salary Range: $90,000 The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.