Trinity Health

Compensation

Full Description

Employment Type: Full time Shift: Day Shift Description: ESSENTIAL FUNCTIONS 1. Knows, understands, incorporates, and demonstrates the mission, vision, and values of Trinity Health in leadership, behaviors, practices, and decisions. 2. Assists with managing specialized Human Resource service delivery for the HR Service Center. Operates as a subject matter expert in areas of vendor administration, life status change administration, health and welfare plan administration, payroll processing systems, employment life cycle administration, or other HR functional areas. May serve as back-up for other specialty areas. 3. Oversees the training for the team for the implementation of new processes, procedures, and policies and supports the process of RHM implementation in a shared service center environment. Ensures that all processes and procedures are fully documented and updated for access in the shared drive. 4. Provides complementary supervision for the Administration Team and acts as a back-up for the manager in day to day operations. Frequently serves as a representative for the department and the manager on cross functional project teams and actively markets department services to RHM's and managers. 5. Works with the manager to provide team analytics and metrics and assembles relevant data in a management presentation format. Utilizes presentation skills to provide project and customer service delivery updates to HR and RHM management. 6. Oversee complex, escalated cases and acts to adjudicate appeals within the limits of the IRS Section 125 Plan and Trinity Health HR Policies. Reviews documentation and works with Total Rewards Benefits and Well-Being and the Legal Department to resolve cases and minimize exposure and risk. 7. Acts independently to audit monthly vendor billings and eligible participant and dependent listings. Reviews and reconciles discrepancies with payroll; processes eligibility reports, court orders and status changes with insurance carrier and Payroll. Researches and prepares reports and spreadsheets analyzing costs and participation. 8. Leads projects, such as Open Enrollment for supported RHM's to include coordination and timing of communications, website set-up, report generation, final report compilation and presentation to HR management. 9. Participate with Manager on special projects, such as discovery and implementation of talent management administration for supported HM's or the acquisition of new business. 10. Responsible for development of sustainable, efficient, and effective processes for the RHM's supported by the department within the guaranteed service level agreements. 11. Relies on expert knowledge of Human Resource law, benefits plan design, IRS Code Section 125, ACA regulations, various payroll regulations, and HRIS reporting capabilities to effectively manage specialized job assignments. 12. Establishes and maintains collaborative relationships with RHM staff, Payroll, HR Operations, Legal Department, Total Rewards Benefits and Well-Being and vendors to facilitate efficient management of escalated assignments. 13. Maintains strong attention to detail while focusing on customer excellence by building rapport and establishing trust. 14. Supports and maintains an effective team environment by providing synergy to all processes. 15. Utilizes case management system to accurately log case issues and notes for case assigned under stringent Legal Department requirements. 16. Adheres to established regulations and ensures compliance for, processes, procedures, plans and systems. 17. Maintains confidentiality of department and associate information according to established practice within HIPAA and NPPI guidelines. 18. Performs administrative activities, which includes completion, review, and approval of HR business transactions, preparing statistical/operational reports and conducting data integrity audits. Participates, as a Department representative on cross/functional teams while maintaining regular work duties and performs other related duties as required. 19. Maintains a working level knowledge of applicable Federal, State and local laws and regulations, Trinity Health’s Corporate Integrity Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior. MINIMUM QUALIFICATIONS 1. Must possess a comprehensive knowledge of Human Resources, Health & Welfare Benefits implementation, annual enrollment, process integration and contact/service center operations, as normally obtained through an Associate’s Degree and four (4) to five (5) years of progressive experience with increased responsibility in managing projects and programs in an HR specialist or support role in a high volume work environment or an equivalent combination of education and experience. Bachelor’s degree in Business administration/Management, Human Resources or related field is preferred. A CEBS or PHR/PCP certification is preferred. 2. Experience in vendor management preferred. Thorough understanding of benefit plan design and eligibility required. 3. Must possess a comprehensive knowledge of HRIS and processes, and an understanding of the downstream impact of transactions to benefits, pay, and other areas. Serves as subject matter expert on HR systems and tools and is able to identify when information appears out of alignment or incorrect. 4. Some knowledge of HRIS required. Familiarity with, PeopleSoft, and Kronos time and attendance system preferred. 5. Demonstrated decision making skills. Excellent communication skills, including strong listening and comprehension skills, and excellent human relations and interpersonal skills. Strong analytic, problem solving, judgment and conflict resolution skills. Demonstrated written communication skills and the ability to speak and present in front of groups. 6. Ability to work independently with little supervision while organizing and prioritizing workload. Ability to handle multiple tasks, meet established deadlines and, with composure, work in a face paced work environment. 7. Ability to effectively interact and successfully represent the Department with higher level managers, other various departments, functional areas and RHM's. 8. Demonstrated proficiency in MS Office Suite. 9. Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health. PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS 1 Must be able to set and organize own work priorities, and adapt to them as they change frequently. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles. 2 Must be able to travel to the various Trinity Health sites 20%, as needed 3 Must possess the ability to comply with Trinity Health policies and procedures. 4 Communicates frequently, in person and over the phone, with people in all locations on product support issues. Hearing is needed for extensive telephone and in person communication. 5. Operates in a typical office environment. The area is well lit, temperature controlled and free from hazards. There are no confined spaces. 6. Manual dexterity for keyboard use is necessary as well as the ability to work ergonomically in an office environment. SSENTIAL FUNCTIONS 1. Knows, understands, incorporates, and demonstrates the mission, vision, and values of Trinity Health in leadership, behaviors, practices, and decisions. 2. Assists with managing specialized Human Resource service delivery for the HR Service Center. Operates as a subject matter expert in areas of vendor administration, life status change administration, health and welfare plan administration, payroll processing systems, employment life cycle administration, or other HR functional areas. May serve as back-up for other specialty areas. 3. Oversees the training for the team for the implementation of new processes, procedures, and policies and supports the process of RHM implementation in a shared service center environment. Ensures that all processes and procedures are fully documented and updated for access in the shared drive. 4. Provides complementary supervision for the Administration Team and acts as a back-up for the manager in day to day operations. Frequently serves as a representative for the department and the manager on cross functional project teams and actively markets department services to RHM's and managers. 5. Works with the manager to provide team analytics and metrics and assembles relevant data in a management presentation format. Utilizes presentation skills to provide project and customer service delivery updates to HR and RHM management. 6. Oversee complex, escalated cases and acts to adjudicate appeals within the limits of the IRS Section 125 Plan and Trinity Health HR Policies. Reviews documentation and works with Total Rewards Benefits and Well-Being and the Legal Department to resolve cases and minimize exposure and risk. 7. Acts independently to audit monthly vendor billings and eligible participant and dependent listings. Reviews and reconciles discrepancies with payroll; processes eligibility reports, court orders and status changes with insurance carrier and Payroll. Researches and prepares reports and spreadsheets analyzing costs and participation. 8. Leads projects, such as Open Enrollment for supported RHM's to include coordination and timing of communications, website set-up, report generation, final report compilation and presentation to HR management. 9. Participate with Manager on special projects, such as discovery and implementation of talent management administration for supported HM's or the acquisition of new business. 10. Responsible for development of sustainable, efficient, and effective processes for the RHM's supported by the department within the guaranteed service level agreements. 11. Relies on expert knowledge of Human Resource law, benefits plan design, IRS Code Section 125, ACA regulations, various payroll regulations, and HRIS reporting capabilities to effectively manage specialized job assignments. 12. Establishes and maintains collaborative relationships with RHM staff, Payroll, HR Operations, Legal Department, Total Rewards Benefits and Well-Being and vendors to facilitate efficient management of escalated assignments. 13. Maintains strong attention to detail while focusing on customer excellence by building rapport and establishing trust. 14. Supports and maintains an effective team environment by providing synergy to all processes. 15. Utilizes case management system to accurately log case issues and notes for case assigned under stringent Legal Department requirements. 16. Adheres to established regulations and ensures compliance for, processes, procedures, plans and systems. 17. Maintains confidentiality of department and associate information according to established practice within HIPAA and NPPI guidelines. 18. Performs administrative activities, which includes completion, review, and approval of HR business transactions, preparing statistical/operational reports and conducting data integrity audits. Participates, as a Department representative on cross/functional teams while maintaining regular work duties and performs other related duties as required. 19. Maintains a working level knowledge of applicable Federal, State and local laws and regulations, Trinity Health’s Corporate Integrity Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior. MINIMUM QUALIFICATIONS 1. Must possess a comprehensive knowledge of Human Resources, Health & Welfare Benefits implementation, annual enrollment, process integration and contact/service center operations, as normally obtained through an Associate’s Degree and four (4) to five (5) years of progressive experience with increased responsibility in managing projects and programs in an HR specialist or support role in a high volume work environment or an equivalent combination of education and experience. Bachelor’s degree in business administration/management, Human Resources or related field is preferred. A CEBS or PHR/PCP certification is preferred. 2. Experience in vendor management preferred. Thorough understanding of benefit plan design and eligibility required. 3. Must possess a comprehensive knowledge of HRIS and processes, and an understanding of the downstream impact of transactions to benefits, pay, and other areas. Serves as subject matter expert on HR systems and tools and is able to identify when information appears out of alignment or incorrect. 4. Some knowledge of HRIS required. Familiarity with, PeopleSoft, and Kronos time and attendance system preferred. 5. Demonstrated decision making skills. Excellent communication skills, including strong listening and comprehension skills, and excellent human relations and interpersonal skills. Strong analytic, problem solving, judgment and conflict resolution skills. Demonstrated written communication skills and the ability to speak and present in front of groups. 6. Ability to work independently with little supervision while organizing and prioritizing workload. Ability to handle multiple tasks, meet established deadlines and, with composure, work in a face paced work environment. 7. Ability to effectively interact and successfully represent the Department with higher level managers, other various departments, functional areas and RHM's. 8. Demonstrated proficiency in MS Office Suite. 9. Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals and values of Trinity Health. PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS 1 Must be able to set and organize own work priorities and adapt to them as they change frequently. Must be able to work concurrently on a variety of tasks/projects in an environment that may be stressful with individuals having diverse personalities and work styles. 2 Must be able to travel to the various Trinity Health sites 20%, as needed 3 Must possess the ability to comply with Trinity Health policies and procedures. 4 Communicates frequently, in person and over the phone, with people in all locations on product support issues. Hearing is needed for extensive telephone and in person communication. 5. Operates in a typical office environment. The area is well lit, temperature controlled and free from hazards. There are no confined spaces. 6. Manual dexterity for keyboard use is necessary as well as the ability to work ergonomically in an office environment. Hourly pay ranges: $31.88 - $47.82 Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.