Tri-C

Compensation

Full Description

Office Assistant, Administrative & Finance Department: Finance & Business Services Location: District Administration Reports To: Vice President, Finance & Business Services Recruitment Type: External/Internal Requisition ID: req6734 Employment Type: Full-Time Support Staff Union Position: Non-Union Work Schedule: M-F, 8:30 am - 5:00 pm Number of Openings: 1 Job Description: SUMMARY Providesgeneral customer service and basic administrative and clerical support for boththe supervisor and the Administration & Finance division. ESSENTIALFUNCTIONS • Provides a full range of administrative and clerical support services. • Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate. • Establishes and maintains general files and records. • Coordinates and manages departmental calendars, appointments, and meetings. • Arranges travel plans and itineraries and compiles documents and expense reports for travel-related meetings. • Creates, maintains, and tracks applicable departmental information. • Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports, and other documents. • Provides general support for various departmental projects and initiatives. • Provides assistance to the Accounts Payable and Payroll Departments to ensure the effective and efficient processing and handling of accounts payable and payroll checks. • Provides assistance with the day-to-day operations of treasury and cash management services. • Provides assistance and clerical support to the College's Campus Services and Business Operations Office.. • Provides assistance and clerical support to the Associate Vice President of Accounting, Financial and Strategic Operations. • Prepares records, notices, and minutes. • Attends meetings and transcribes notes. • Supports the District Concierge and front desk rotation. • Performs other duties as assigned. REQUIRED QUALIFICATIONS EDUCATIONAND EXPERIENCE/TRAINING • Associate's degree and a minimum of two (2) years relevant experience OR a High School Diploma (or equivalent) and a minimum of three (3) years of: • Demonstrated experience in an administrative or clerical role with scheduling responsibilities in a fast-paced environment. • Demonstrated experience making sound decisions that affect a work unit or team. • Significant related experience may substitute for education. • Working knowledge of basic office processes and systems. KNOWLEDGE,SKILLS, and ABILITIES • Possess strong organizational, time-management skills and contributes to best practices of the department. • Possess excellent written, verbal, and interpersonal communication skills. • Ability to work collaboratively as part of a team as well as independently. • Ability to work accurately with great attention to detail. • Excellent customer service skills and proven ability to develop and sustain productive relationships. • Ability to effectively accept direction from multiple levels of the Division across various departments. • Demonstrated basic proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. • Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity. • Possess sensitivity to appropriately respond to the needs of students and the community. • Possess working knowledge of administrative and scheduling concepts, practices, and procedures with the ability to apply to varied situations. • Demonstrated basic proficiency with Microsoft Outlook, Word, Excel, and PowerPoint. • Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity. • Possess sensitivity to appropriately respond to the needs of students and the community. COMPETENCIES CRITICALCOMPETENCIES • Service Focus • Communications • Quality of Work VERYIMPORTANT COMPETENCIES • Collaboration • Adaptability IMPORTANT COMPETENCIES • Time Utilization • Continuous Improvement PREFERREDQUALIFICATIONS EDUCATION AND EXPERIENCE/TRAINING • Demonstrated experience making sound decisions that affect a work unit or team. • Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations. PHYSICAL DEMANDS/WORKING CONDITIONS (The demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonable accommodation may be made to enableindividuals with disabilities to perform the essential functions.) • The work is performed in a normal, professional office environment. • The work area is adequately lighted, heated and ventilated. • Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying light items such as papers, files, pamphlets, books, etc. • Work may also require walking and standing in conjunction with travel to and attendance at meetings away from the worksite. Target Starting Salary Range: $34,000 to$39,000The final offer for the successfulcandidate is targeted to fall within this range, but will be based upon anassessment of internal equity, the unit's available budget, and the candidate'squalifications in relation to the minimum and/or preferred job requirement(s). Special Note: If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure. Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check. Equal Opportunity Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.