Transformations Community

Compensation

Full Description

About the Transformations Community A Global Commons for Transformative Change: The Transformations Community (TC) connects action-researchers who combine inquiry with action—testing new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice Role Overview We’re hiring a hands-on Associate Director of Operations to own TC’s internal operations end-to-end: people operations, portfolio/program management, project systems (ClickUp), fiscal coordination, and organizational rhythms. You’ll turn strategy into clear plans, keep the trains running on time, and help a globally distributed team work smoothly—with smart use of AI tools to streamline workflows. You’ll report to the Executive Director and partner closely with initiative leads. This is a do-and-lead role: you’ll build light scaffolds, coordinate across programs, and step in directly where needed. Responsibilities1) People Operations & Team Health Lead hiring pipelines, onboarding/off-boarding, and contractor/consultant agreements. Maintain role descriptions, SOWs, and a simple performance/feedback cycle. Coordinate time tracking, capacity planning, and resourcing across initiatives. Steward team norms (async practices, meeting hygiene, documentation, DEI & care). 2) Portfolio & Program Management Translate strategy into quarterly/annual plans with milestones, owners, and KPIs. Run portfolio reviews: risks, dependencies, budgets, and decision logs. Stand up light monitoring & learning loops (retros, after-action notes, dashboards). Support initiative leads with scoping, critical paths, and go/no-go gates. 3) Systems & Tooling (ClickUp Lead) Own ClickUp architecture (spaces, templates, automations, permissions). Drive adoption, training, and QA so tasks/roadmaps stay current and useful. Integrate Google Workspace, Slack, Docs, and basic CRM/email tools as needed. Use AI assistants (e.g., templating, summaries, automations) to reduce busywork. 4) Finance & Admin (in coordination with fiscal sponsor/finance) Track budgets vs. actuals at project and portfolio levels; flag variances early. Coordinate vendor onboarding, invoices, and payment schedules. Maintain a tidy contracts and compliance library (insurance, MOUs, data policies). 5) Org Rhythms & Internal Communications Run weekly team syncs, monthly planning/retros, and quarterly OKR reviews. Keep a live ops calendar; send crisp written updates and decision notes. Ensure key documents (playbooks, policies, templates) are current and discoverable. Who We’re Looking ForRequired 5–8 years in operations, program/portfolio or project management in a small/medium org or networked environment. Proven experience leading cross-functional coordination and delivery (not just assisting). ClickUp (or Asana/Notion) power user/admin: you’ve designed structures, templates, and automations. Strong people ops fundamentals: hiring, onboarding, contracting, and feedback rhythms. Excellent written communication; crisp facilitation; bias to clarify and close loops. Comfortable working remotely across time zones; high reliability and follow-through. Fluency with AI tools for ops (summaries, drafting, checklists, SOPs, lightweight analytics). Background in sustainability, systems change, or research/practice communities. Preferred Nonprofit/fiscal-sponsor or grant-funded project experience; basic budgeting. Change-management experience (standing up new systems and securing adoption). Light data/BI skills (Sheets, Looker Studio) for simple dashboards. Location: Remote (U.S. time zones preferred) Type: Full-time (35–40 hours/week) Compensation: $70,000–$95,000 USD annually Start Date: Immediate (flexible for the right candidate) Work Environment & Values Fully remote; collaborate with colleagues in Colorado, Hawaii, Canada, and Europe (schedule flexibility required). We value clarity, humility, responsiveness, and learning. We build scaffolds that support people as well as projects.