Toyota MidSouth Nashville

Compensation

Full Description

Job Title: Lead Accounts Receivable Coordinator Department: Finance Reports To: Finance Manager Location: Open General Purpose of the Position: The Lead Accounts Receivable (AR) Coordinator supports the Finance Manager by providing first-level guidance, workflow oversight, and process expertise for their assigned team. Along with supporting the Finance Manager, the Lead AR Coordinator will also be responsible for managing the company’s receivables process to ensure timely and accurate billing, posting of payments, and collections. Their role is to work closely with customers, sales, and accounting teams to maintain accurate financial records, resolve billing discrepancies, and support overall cash flow objectives. Lead Responsibilities: • Daily workflow support • Quality control approvals • Training, cross-training & coverage planning • KPI monitoring & accountability support A/R Coordinator Responsibilities: • Prepare, review, and issue accurate customer invoices in accordance with company policies and contract terms. • Record, apply, and reconcile customer payments (check, ACH, wire, and credit card) to appropriate accounts and invoices. • Maintain accurate accounts receivable ledgers and aging reports; monitor outstanding balances and proactively follow up on overdue accounts. • Communicate with customers to resolve billing inquiries, payment discrepancies, and credit issues in a professional and timely manner. • Collaborate with internal teams (sales, operations, accounting, customer service) to ensure invoice accuracy and resolve disputes. • Assist with general accounting functions, including journal entries, account reconciliations, and month-end or year-end close processes. • Support financial reporting by providing AR data, aging summaries, and cash flow updates as needed. • Maintain accurate and organized documentation for all receivable transactions to support internal controls and audit requirements. • Assist with credit evaluations and customer account setup when necessary. • Review and verify customer sales tax exemption certificates for accuracy and validity. • Research state and local sales tax regulations to ensure compliance with exemption requirements. • Maintain organized, audit-ready records of exemption certificates and related documentation. • Contribute to continuous improvement of accounting processes, systems, and procedures to enhance accuracy and efficiency. • Other duties as assigned. Education & Training: • High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or Business preferred. • 5+ years of experience in accounts receivable, billing, or general accounting. • Working knowledge of sales and use tax concepts preferred (multi-state experience a plus). Skills & Abilities: • Strong understanding of accounting principles and financial transactions. • Excellent attention to detail, accuracy, and organizational skills. • Strong communication and customer service skills. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Proficiency with Microsoft Excel. • Familiarity with tax compliance software or exemption certificate management systems. • Strong analytical and problem-solving abilities. Working Conditions: Work Environment: Hybrid Schedule (2 days in office) Hours / Shifts: Day Shift Salary: $22hr - $27hr; plus, a $2.50 lead premium applied to hourly rate. Benefits: Company paid Medical, Dental, Vision, and other benefits. Other: PTO This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Job Title: Lead Accounts Receivable Coordinator Department: Finance Reports To: Finance Manager Location: Open General Purpose of the Position: The Lead Accounts Receivable (AR) Coordinator supports the Finance Manager by providing first-level guidance, workflow oversight, and process expertise for their assigned team. Along with supporting the Finance Manager, the Lead AR Coordinator will also be responsible for managing the company’s receivables process to ensure timely and accurate billing, posting of payments, and collections. Their role is to work closely with customers, sales, and accounting teams to maintain accurate financial records, resolve billing discrepancies, and support overall cash flow objectives. Lead Responsibilities: • Daily workflow support • Quality control approvals • Training, cross-training & coverage planning • KPI monitoring & accountability support A/R Coordinator Responsibilities: • Prepare, review, and issue accurate customer invoices in accordance with company policies and contract terms. • Record, apply, and reconcile customer payments (check, ACH, wire, and credit card) to appropriate accounts and invoices. • Maintain accurate accounts receivable ledgers and aging reports; monitor outstanding balances and proactively follow up on overdue accounts. • Communicate with customers to resolve billing inquiries, payment discrepancies, and credit issues in a professional and timely manner. • Collaborate with internal teams (sales, operations, accounting, customer service) to ensure invoice accuracy and resolve disputes. • Assist with general accounting functions, including journal entries, account reconciliations, and month-end or year-end close processes. • Support financial reporting by providing AR data, aging summaries, and cash flow updates as needed. • Maintain accurate and organized documentation for all receivable transactions to support internal controls and audit requirements. • Assist with credit evaluations and customer account setup when necessary. • Review and verify customer sales tax exemption certificates for accuracy and validity. • Research state and local sales tax regulations to ensure compliance with exemption requirements. • Maintain organized, audit-ready records of exemption certificates and related documentation. • Contribute to continuous improvement of accounting processes, systems, and procedures to enhance accuracy and efficiency. • Other duties as assigned. Education & Training: • High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or Business preferred. • 5+ years of experience in accounts receivable, billing, or general accounting. • Working knowledge of sales and use tax concepts preferred (multi-state experience a plus). Skills & Abilities: • Strong understanding of accounting principles and financial transactions. • Excellent attention to detail, accuracy, and organizational skills. • Strong communication and customer service skills. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Proficiency with Microsoft Excel. • Familiarity with tax compliance software or exemption certificate management systems. • Strong analytical and problem-solving abilities. Working Conditions: Work Environment: Hybrid Schedule (2 days in office) Hours / Shifts: Day Shift Salary: $22hr - $27hr; plus, a $2.50 lead premium applied to hourly rate. Benefits: Company paid Medical, Dental, Vision, and other benefits. Other: PTO This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.