Town of Speedway, Indiana

Compensation

Full Description

This position is responsible for supporting the Town leadership by providing a variety of administrative tasks, including but not limited to preparing for Town Council meetings, ordering office supplies, communicating with vendors for Town municipal building, and assistance with updating Town webpage among other administrative tasks. Essential Duties and Responsibili41ties Town Manager, Boards & Commissions · Attend Leadership Team meetings · Prepare Town Council meeting agendas, create packets including collecting documents, scanning, and printing prior to meetings · Assist in management of the CDC and administration of their Loan programs · Assist Town Manager with projects, data collection, and execution of daily tasks · Review incoming bills, manage budget, and resolve any billing discrepancies or issues. Work directly with the Accounts Payable in the Clerk Treasurer’s office. · Assist in planning and executing employee engagement events, including ordering supplies. Board of Zoning Appeals · Attend BZA meetings and serve as recording secretary · Answer general questions about BZA hearing dates, procedures, fees, etc. This individual is not an authority on zoning rules and will refer individuals to DMD staff as appropriate · Work with Twon of Speedway Building Commissioner, as needed · Meet with petitioners when they file variance petitions, confirm that all documents have been prepared, and date stamp each document · Submit variance fees to the Clerk-Treasurer’s office. · Scan and send variance petition to the DMD staff and each BZA member, and also mail a paper copy to all · Ensure all documents have been properly signed and recorded Redevelopment Commission · Assist Economic Development Director with monthly and other meetings, including preparation of agenda, meeting minutes and Commissioner packets · Attend meetings, maintain records and prepare minutes of the Redevelopment Commission and supporting Boards including the Economic Development Commission, Redevelopment Authority and Municipal Building Corporation · Update Speedway Redevelopment Commission webpage · Review incoming bills, manage budget, and resolve any billing discrepancies or issues. Work directly with Accounts Payable in the Clerk Treasurer’s office. · Property management of SRC-owned properties in conjunction with Executive Director o Serve as liaison between tenants and SRC-owned properties o Contact vendors for any repairs to properties o Maintain property logs and maintenance records o Obtain quotes for services and coordinate all efforts · Coordinate with Director of Communications for planning and execution of SRC events, open houses, and public meetings · Coordinate projects as requested by the Economic Development Director · Potentially be asked to serve as Special Hearing Examiner for the Town of Speedway Additional Duties · Required to attend several evening meetings including the Redevelopment Commission, Economic Development Commission, Municipal Building Corporation, CDC/SHAC, BZA and Special Hearing Examiner. · A flexible schedule will be required to accommodate the evening meetings. · Cross-train to assist with other functions within the Administrative Offices · Ad-hoc projects to address inefficiencies and improve customer service. · Perform routine administrative functions including ordering supplies. · Distribute mail and redirect to other departments if needed. · Maintenance scheduling for the SMC. · Manage calendars for rooms at SMC. · Other duties as assigned. Qualifications · Comfortable working in an environment with multiple and shifting priorities. · Demonstrated work experience exhibiting strong problems-solving skills and process improvement capabilities. · Excellent written and verbal communication skills. · Ability to interpret and make decisions in accordance with laws, regulations, and established procedures. · Able to work cooperatively to prioritize tasks and negotiate conflicting demands in a fast-paced environment. · Notary Public preferred – Town will pay for certification · Candidates will be reviewed based on a combination of education, training, and relevant experience. Compensation: The expected hiring range for this position will be $41,000 - $45,000 per year based on candidate’s experience.