Town of Belleair

Compensation

Full Description

DEPARTMENT: Town-Wide Services This position reports to: Assistant Town Manager General Description Under the general direction of the Assistant Town Manager, the Project Manager oversees and manages special projects across all Town-wide departments. Work involves planning and execution of special projects including Capital Improvement Plan, budget management, risk management, strategic planning, quality assurance and general business practice improvements. This position works with all departments including Administration, Public Works, Police and Recreation. Work is performed with minimum supervision and requires the use of independent judgment. Essential Functions • Oversee special projects including research, productivity analysis and develop performance measures and data reporting tools to identify trends and opportunities and recommend identified courses of action • Develop, manage and execute Town-wide improvement projects based on data driven decisions and needs of the Town • Design and lead process improvement projects by providing analysis, summaries and recommendations to update, change and adjust current practices • Implement operational solutions, identify the scope and prioritize objectives, develop a cost-effective plan and stay within a defined budget and timeframe • Determine resource requirements and coordinate project plan implementation • Represent the Town in a professional manner and work together effectively with external organizations to complete improvement projects • Present project plans and summaries with recommendations to Town administration board meetings as necessary • Prepare Request for Proposals (RFP’s) and detailed bid packages, solicit proposals to contractors and vendors and manage the bid evaluation and selection process • Compile meeting agendas and provide agenda materials and coordinate any required follow-up action items • Investigate, research and identify grant opportunities for various projects including preparation, submission and monitor the progress of submitted applications • Oversee, manage and create drafts of service contracts and agreements for legal approval and inform appropriate parties of new and/or updated contracts • Conduct detailed post-project evaluation and develop metrics used to measure effectiveness and define improvements for future processes • Safeguard and maintain all confidential and sensitive information • Maintain open communication and effective working relationships with internal and external contacts, coworkers, and the public • Demonstrate thorough knowledge of Town policies and procedures; work with departments to develop, improve and implement specific policies in accordance with Town ordinances, laws, rules and regulations • Performs other job-related duties as necessary and consistent with the position Education and Qualifications • Bachelor’s degree in public administration, urban planning, finance or a related field • Minimum of two (2) years of relevant professional experience • A recognized professional certification in project management or process improvement preferred, but not required (i.e. CAPM, PMP or LSS) • An equivalent combination of education and/or experience may be considered in place of the above qualification Knowledge, Skills and Abilities • Ability to gather, analyze and interpret data to implement process improvement projects • Knowledge of principles and procedures, laws, rules and regulations relevant to governmental budgeting • Ability to work under pressure, meet required deadlines and/or frequent interruptions • Ability to organize work and set priorities to meet designated deadlines • Ability to research, write and submit grant applications • Knowledge of bid preparation and managing the bid processes • Ability to communicate effectively verbally and in writing and conduct written and oral instructions • Proficient in Microsoft Suite and knowledge of mainstream mobile device platforms Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable functions. • While performing the duties of this job, the employee is frequently required to sit, stand, talk, and hear • Occasionally required to walk, use hands to operate a computer, handle documents and other office equipment • Frequently lift and/or move ten (10) pounds and occasionally assist in lifting and/or moving more than twenty-five (25) pounds • Vision abilities required by this job include near and far vision and the ability to adjust focus with or without correction • Ability to articulate words and hear normal conversational speech and the ability to distinguish between different sounds with or without correction Work Environment The statements below are intended to describe the general nature and level of work being performed and are not to be construed as a comprehensive list of responsibilities, duties and skills required. These statements are subject to change at the discretion of the employer. • Administrative work completed in an office setting • Occasional work conducted outside; exposed to outdoors in the direct sun, humidity and weather conditions • Noise level varies from moderately loud to loud in field settings, and moderately quiet in office settings Qualifications • Bachelor’s degree in public administration, urban planning, finance or a related field • Minimum of two (2) years of relevant professional experience • A recognized professional certification in project management or process improvement preferred, but not required (i.e. CAPM, PMP or LSS) • An equivalent combination of education and/or experience may be considered in place of the above qualification Special Requirements • Valid State of Florida Driver License • Must be able to pass a Level II background screening • Must have a current CPR / AED certification or obtain within one (1) year of hire