Montgomery County (MD)

Compensation

Full Description

Administrative Specialist III “Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $76,742to $122,603, based on the candidate’s qualifications and experience.” WHO WE ARE Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses. The Department of Health and Human Services is responsible for delivery of the County’s public health and human services that meets the needs of our community’s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department. As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community. WHO WE ARE LOOKING FOR The Child, Adolescent, School & Community-Based Services (CASCBS) team within the Department of Health and Human Services is currently recruiting for a detail-oriented and highly organized Administrative Specialist III. We're seeking a proactive and resourceful individual who thrives in a collaborative environment and is passionate about supporting programs that serve children, youth, and families. This is a great opportunity to join a dynamic team working to make a meaningful impact across Montgomery County. The CASCBS Administrative Specialist III supports program operations across data, budget, and contract management functions. This role provides administrative coordination to enhance planning, implementation, and efficiency, while also assisting with facilities, records, onboarding, and inventory for CASCBS programs. Key Responsibilities: • Serve as the primary liaison for CASCBS suite facilities and security matters, including emergency preparedness and equipment coordination. • Maintain equipment inventory, manage IT/software orders, and support recordkeeping for program and archive files. • Assist with quality control of electronic case files and data retrieval for reporting to HHS leadership and stakeholders. • Support onboarding and training compliance for new staff using internal systems. • Help develop and maintain databases, filing systems, and data tracking tools. • Assist with fiscal tasks, including reviewing invoices, reconciling transactions, and supporting budget tracking for CASCBS contracts. • Support contract and grant renewals, tracking updates, and preparation of related documents. • Perform other job-related duties as assigned. A background investigation will be conducted on the selected candidate prior to appointment and will be a significant factor in the hiring decision. Education: Graduation from an accredited college or university with a Bachelor's Degree. Experience: Three (3) years of professional administrative experience supporting program operations including, data, budget and contract management functions. Substitutions: 1. EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. 2. EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for-year basis. The following preferred criteria will be used as screening questions: Do you have experience providing administrative support related to facilities coordination, including inventory and equipment management? Do you have experience with fiscal or contract support tasks such as reviewing invoices, reconciling expenses, or maintaining tracking spreadsheets? Do you have experience working with data systems or case management systems (e.g., eICM, ERP, Seamless, or similar platforms)? Do you have experience supporting program operations, including onboarding new staff, maintaining records, or supporting quality control of electronic files? Do you have experience developing or maintaining filing ysstems, databases or spreadsheets to support administrative operations?