Third Judicial Circuit of Michigan

Compensation

Full Description

Description SUMMARY: Reporting to the Chief Human Resources Officer, the Deputy Human Resources Officer manages the day-to-day operations of the Human Resources office, ensuring efficient and compliant administration of key HR functions. This role oversees recruitment, job analysis, performance evaluations, timekeeping, payroll coordination with Wayne County, and employee separations. The Deputy HR Officer serves as a liaison with Wayne County on HR-related matters and represents Human Resources in meetings, hearings, and disciplinary actions. This position requires a professional demeanor and strong operational expertise. ESSENTIAL FUNCTIONS: • Supervises HR staff and manages daily HR operations. • Oversees the Court's timekeeping system, ensuring payroll accuracy and compliance with regulations and agreements. • Manages and coordinates the full recruitment lifecycle. • Contributes to the development of HR goals, objectives, and systems, recommending improvements. • Develops and maintains efficient HR processes and record-keeping systems. • Resolves data discrepancies between the Court and Wayne County. • Generates HR reports and statistical projections for management. • Administers the Court's HR systems, ensuring data integrity and recommending system enhancements. Manages user access and the interface with Wayne County's payroll system. • Maintains records for compensation, benefits, and leave programs. • Administers the Court's security access system. • Analyzes, develops, and recommends HR policies and processes for increased efficiency. • Represents Human Resources in internal and external meetings, including disciplinary actions. • Ensure retirements are processed in a timely fashion • Provides consultation and guidance to managers and supervisors on HR policies, collective bargaining agreements, and disciplinary matters. • Collaborates with IT and Payroll departments on HR systems and process implementation. • Conducts final reviews and audits of separation records and communicates payment information. • Reviews and adjusts employee information based on agreements and policies. • Performs other duties as assigned. QUALIFICATIONS, LICENSES AND CERTIFICATIONS: • Bachelor's degree in Human Resources, Industrial Relations, Business Administration, or a related field. Master's degree preferred. PHR/SPHR certification desirable. • Seven (7) years of progressive HR experience, with at least five (5) years managing a major HR function. • Extensive knowledge of HR management principles, including recruitment, compensation, benefits, performance management, labor relations, and EEO. • Equivalent experience demonstrating required skills and competencies may be considered. • Proficiency in MS Office Suite and relevant HR software and systems. • Must possess and maintain a valid Michigan driver's license, no-fault insurance, and access to a vehicle. KNOWLEDGE, SKILLS, AND ABILITIES: • Strong interpersonal and collaboration skills. • Excellent problem-solving and analytical abilities. • Clear and professional communication skills, both verbal and written. • Ability to develop and implement HR policies and procedures. • Strong working relationships with internal and external stakeholders. • Ability to identify needs and implement effective HR programs. • Professional and tactful in interview and employee relations situations. • Ability to interact effectively with the public and address inquiries professionally. • Ability to provide training and consultation. • Ability to remain calm and exercise sound judgment in challenging situations. • Strong organizational and time management skills with the ability to manage multiple projects and deadlines. • Ability to understand and follow instructions. • Strong reasoning and decision-making skills. • Excellent public speaking and presentation skills. • Skill in counseling employees with tact and diplomacy. • Thorough understanding of Court processes and procedures. • Proven ability to maintain confidentiality and exercise sound judgment. • Ability to work effectively with a diverse population. PHYSICAL REQUIREMENTS: • Must be able to lift 25 lbs. ADDITIONAL REQUIREMENTS: • Successful completion of a criminal background investigation and fingerprinting every five (5) years. • Authorization to work in the United States. The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position. Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified. NOTES: 07/17/2018 Title added 04/08/2025 Replaced Deputy Director of Human Resources and Labor Relations 04/08/2025 Updated for content and format Requirements ELIGIBILITY: This examination is open to anyone who meets the minimum qualifications. SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process may be placed on the eligibility list. NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable. THE COURT MAY LIMIT FURTHER CONSIDERATION TO THE APPLICANTS WHOM APPEAR TO BE MOST QUALIFIED. SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN) Evaluation of Training, Experience & Personal Qualifications Pass/Fail Interview 100% APPLICATION PROCEDURE& DEADLINE: APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: www.3rdcc.org. The direct link to this site: https://secure6.entertimeonline.com/ta/6051784.careers?CareersSearch A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call (313) 224-7018. POSTING: This notice must be posted on all bulletin boards until the filing date has expired. • * AN EQUAL OPPORTUNITY EMPLOYER ** The Diversity and Inclusion Mission Statement: "We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice." The Diversity and Inclusion Vision: Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background. Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance. Equal Employment Opportunity Policy The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment. In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.