The Whiting-Turner Contracting Company

Compensation

Full Description

Category Clerical and Administrative Job Location 1715 114th Avenue SE, Suite 220, Bellevue, Washington Position Type Full-Time/Regular ADMINISTRATIVE PROFESSIONAL In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant’s core duties, required knowledge, abilities, and skills include the following: • Work independently and organize complex clerical tasks • Ability to be flexible and adaptable in a variety of situations • Meet strict timelines and perform multiple tasks • Cost consciousness • Welcome all visitors by greeting them, in person or on the phone • Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors • Answer phone calls and transfer them appropriately, check the office voicemail and fax inbox • Distribute all incoming mail/packages and prepare all outgoing mail • Maintain the conference room calendar • Ensure that common areas are organized and operational, front desk area, conference rooms, and kitchen area • Keep office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled • Maintain various informational lists within the office • Various data entry as needed • Upload Owner Contracts for the region • Manages, schedules, and arranges meetings and travel for office employees • Spearheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines • Builds and maintains strong internal and external relationships • Develops and maintains procedure guidelines for areas of responsibility • Manages training and development for team including but not limited to, ensuring compliance with company standards and procedures. • Collaborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness • Maintain a high level of confidentiality and commitment of professionalism • Communicate clearly and concisely in both written and oral form • Performing other duties assigned Required Skills • 5+ years in the administrative and office environment • Excellent time management skills and the ability to prioritize work • Strong organizational skills with attention to detail • Communicate clearly and concisely in both written and oral form • Maintain a high level of confidentiality and commitment of professionalism • Ability to work independently • Remain calm under trying circumstances and work with frequent interruptions • Knowledge and proficiency in the use of technology (i.e., computers, Microsoft Office Suite, MS Teams, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)