The Recording Academy

Compensation

Full Description

This is a hybrid position requiring working two specified days a week from our office in Doral, FL. WHO WE’RE LOOKING FOR The Latin GRAMMY Cultural Foundation is seeking a highly organized Events & Operations Manager to execute the Foundation's events (approximately 4 to 6 annually) and manage the core operations that support them. Working closely with the Senior Director of Operations & Public Affairs, you will ensure that our programs and events are delivered efficiently, professionally, and on budget. You are a hands-on professional who excels at managing event logistics and thrives on managing multiple priorities and ensuring the smooth execution of mission-driven initiatives. WHAT YOU’LL DO Event Planning & Execution Manage and execute all logistics for 4 to 6 annual events, including internal, external, and donor-relations functions. Coordinate all event-day operations including venue selection, vendor management (catering, A/V, production), and staffing to ensure smooth execution. Create and manage event production materials such as run-of-shows, call sheets, presentations, and briefing documents for leadership. Oversee event-related logistics including transportation, accommodations, and safety protocols. Support post-event analysis by tracking key metrics, collecting attendee feedback, and reporting on outcomes and budget adherence. Operations & Finance Support Manage and track event and project budgets, ensuring accurate reporting, cost-efficiency, and alignment with financial goals. Process and track invoices, new vendor forms, vendor payments, and expense reports in a timely manner by coordinating with the Finance team. Oversee vendor contracts, ensuring deliverables are met and payments are processed according to agreements. Coordinate with Labyrinth to ensure compliance filings are completed in a timely fashion. Assist the Senior Director with tracking departmental operational budgets and expenses. Maintain organized files and records of vendors, contracts, and financial documentation. Utilize Salesforce and other platforms to track stakeholder records and operational activities. Administrative & Board Support Coordinate all logistics for two annual Board of Directors meetings (one in-person, one virtual) including scheduling, venue/tech setup, and travel. Prepare and distribute board packets, agendas, and supporting materials in advance of meetings. Attend board meetings to take and transcribe accurate minutes. Provide administrative support to the Senior Director including coordinating team meetings and preparing reports or presentations. Coordinate travel logistics and process expense reports for board members and team as needed. Maintain organized electronic and physical filing systems for the department. SKILLS & EXPERIENCE Bachelor’s degree or equivalent experience in Business Administration, Hospitality, Communications, or a related field. 3 to 5+ years of hands-on experience in nonprofit operations, event management, and administration. Experience in music, arts, or education sectors a plus. Proven experience managing event logistics from start to finish. Strong budget tracking and financial processing skills. Excellent problem-solving skills with the ability to make quick, effective decisions in a fast-paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and in project management and CRM software (e.g., ClickUp, Salesforce, or similar). Must be fluent in Spanish and English (Portuguese a plus) with excellent written and verbal communication skills. Strong organizational skills and high attention to detail with the ability to prioritize, follow through, and meet deadlines. Exceptional customer service skills with a collaborative, positive attitude and commitment to teamwork. Ability to build and maintain strong working relationships with staff, board members, donors, and external partners. Availability and willingness to travel domestically and internationally as needed. PHYSICAL DEMANDS FOR CERTAIN ROLES The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds. SALARY AND BENEFITS The starting salary for this position is $58,000 to $63,800 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits. Explore our career opportunities to join a team that values creativity, innovation, and diversity. ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES RECORDNG ACADEMY The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators. LATIN RECORDING ACADEMY The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation. LATIN GRAMMY CULTURAL FOUNDATION The Latin GRAMMY Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives. MUSICARES A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs. GRAMMY MUSEUM The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. EQUAL OPPORTUNITY The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.