The Nashville Police + Public Safety Alliance

Compensation

Full Description

Job Description Job Title: Project and Executive Operations Coordinator Salary Range: $60,000 - $70,000 Organization Overview The Nashville Police and Public Safety Alliance (the Alliance) is a dynamic, community-centered nonprofit dedicated to strengthening public safety in partnership with the Metropolitan Nashville Police Department and a broad network of civic partners. We foster a collaborative, mission-driven work environment where every team member contributes to meaningful impact across the city. Position Overview This position plays a central role in advancing the Alliance’s work by coordinating projects and public events, managing core administrative operations, supporting community engagement initiatives, and assisting with fundraising and development activities. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced, mission-driven environment with diverse tasks and community partners. The role reports to the Executive Vice President (EVP). Key Responsibilities Project Coordination and Organizational Support • Assist with project coordination, ensuring tasks are completed on time and aligned with organizational priorities. • Maintain and update executive and team calendars, including deadlines, meetings, and major events. • Help develop project plans, workflows, timelines, and milestone trackers. • Produce summaries, briefs, and materials that translate leadership direction into actionable next steps. • Support internal coordination to maintain alignment among staff, partners, and collaborating agencies. • Support the finance lead by providing basic accounting tasks related to deposits, expenses, and initiative budgets. • Help maintain accurate financial and project records to support reporting cycles. • Track spending for assigned events and projects to ensure budget alignment. Community Engagement Support • Assist with planning and implementation of community engagement efforts that advance The Alliance’s four strategic pillars. • Represent the Alliance at community meetings. • Identify opportunities to deepen the community’s involvement with the Alliance and increase program impact. • Serve as a liaison with external partners and escalate strategic or sensitive matters appropriately. • Event Planning and Fundraising Support • Support the planning and execution of fundraising and public-facing events. • Coordinate logistics, including venue scheduling, vendor relationships, contracts, and operational details. • Manage guest lists, outreach, and communication with VIPs, elected officials, and community partners. • Provide on-site event execution support and real-time troubleshooting. • Assist with depositing, tracking, and documenting event-related funds. • Support event budget monitoring and post-event reporting. Qualifications Required • Experience in project management, event coordination, nonprofit operations, public affairs, or related fields. • Demonstrated success coordinating events involving VIP or government participation. • Strong organizational skills with the ability to manage multiple priorities. • Experience with basic budgeting, financial tracking, or accounting. • Excellent verbal and written communication skills. • Professionalism in working with government officials, donors, community partners, and organizational leadership. • High degree of integrity, discretion, and attention to detail. Preferred • Experience in public safety, government, nonprofit administration, or civic engagement. • Familiarity with donor relations or fundraising operations. • Experience with project management platforms and nonprofit financial systems. Benefits • Competitive salary aligned with experience and qualifications • Opportunities for professional development and career growth • Collaborative, mission-driven workplace culture • Flexible work arrangements