The Kahlert Foundation

Compensation

Full Description

The Kahlert Foundation is a Maryland based family philanthropic organization focused on enhancing the quality of life in Baltimore, Carroll, Frederick and Howard Counties and Baltimore City. Grants are also awarded in the state of Utah. The Foundation has a $500 + million endowment and annual grantmaking of $30 million to nonprofit organizations in the areas of health, education, youth, veterans, and human services. The Foundation is governed by a board of family and community members and is operated by a lean professional staff. For more information about The Kahlert Foundation, including our history and giving areas visit our website at www.thekahlertfoundation.org. The Grants Coordinator plays a critical role in the grant-making process. This position interfaces directly with grantees and prospective grantees and provides grant processing and administrative support. EXPERIENCE • Bachelor’s Degree. • Previous non-profit or foundation experience preferred. • Extensive comfort and experience working in and processes for CRM software systems. Grants management software ideal. • Proficient in Microsoft Office Suite (especially Word and Excel) and Adobe. • Excellent multitasking, organizational and time-management skills, with the ability to prioritize and meet deadlines. • Detail-oriented and highly accurate with data entry. • Team-player with a track record for building and maintaining collaborative relationships and contributing to a positive organizational culture. • Strong customer-service, verbal, written and interpersonal communication skills. • Professional maturity, discretion, and good judgment • Flexibility, as job hours and location may vary. • Serve as a liaison between the foundation and grant seekers, responding to inquiries about the process, timeline, and requirements. • Implement grants administrative procedures, including but not limited to IRS and state compliance screenings. • Reviews letters of inquiry (LOI) and conducts an initial review of all submitted materials, and screens submissions for eligibility and completeness. Provides summary to Executive Director. • Research applicant organizations, compile information specific to grant proposals, collect background information. • Maintain frequent communication with applicants and grantees, including assisting them with the application process and reminding them about upcoming deadlines and reporting requirements. • Schedule mid-year grant meetings for Executive Direct and President for all grantees to receive and update on the organization and grant impact and effectiveness. 2 • Review grant reports for completeness and summarize the status of a grant for Executive Director and President. • Manage and maintain accurate and complete database grant records, ensuring consistency and compliance with legal, IRS, audit and Foundation regulations and guidelines. • Handle sponsorship inquiries, processing, and benefit details to ensure the Foundation is appropriately recognized and represented. • Draft and prepare grant award letters and emails. • Prepare and coordinate payment instructions and information for grants. • Logs grant awards and payments in the grants management system. • Attend professional conferences and training sessions to further education regarding grant making and CRM management, as needed. ADMINISTRATION AND BUSINESS CORRESPONDENCE (25%) • Respond to email and phone calls from community members requesting assistance in a timely manner. • Draft and edit professional business correspondence on behalf of the President, including emails, letters, and other written communications. • Provide general administrative duties such as plan travel arrangement, schedule meetings, and organize files for leadership. • Do other administrative duties as required-e.g., contact list management, mail merge, mailing labels. • Assist with content updates for the Foundation’s website and social media, ensuring timely and accurate sharing of news and grantee highlights. • Support special projects, events, or community meetings as assigned. • Represent the Foundation professionally at occasional site visits or partner events (as needed). REPORTS TO: Grants Manager COMPENSATION: Hourly wage between $60,000 - $75,000, commensurate with experience and market. Excellent medical, dental and vision benefits. Generous 401k. Holidays and Paid Time Off. LOCATION: Remote work, local travel, with occasional onsite visits and attendance at events for charitable partners required. Local candidates only. Candidate must be located in the state of Maryland within close proximity to Baltimore, Carroll, Frederick, and Howard Counties. HOW TO APPLY: Submit a cover letter and your resume as a single PDF via e-mail to info@thekahlertfoundation.org. Please include “Maryland Grants Coordinator” in the subject line. Please follow directions as this is the first screen TIMELINE: Applications will be considered through January 31, 2026