The Hollister Group

Compensation

Full Description

Research Operations Coordinator This role provides essential administrative and financial support to a team of Principal Investigators (PIs) within a collaborative research administration environment. This role is developmental in nature—ideal for individuals looking to grow their skills in research administration, financial management, and sponsored project support. Working under close supervision, the coordinator assists with a wide range of pre-award, post-award, and operational activities to ensure efficient, compliant, and well-organized research operations. Key Responsibilities • Assist with preparing proposal materials and coordinating site visit logistics. • Collect and organize required documentation for submissions. • Process routine financial transactions, reimbursements, and purchase requests. • Reconcile expenses, maintain compliance records, and support PI travel arrangements. • Assist with payroll updates and purchase order closeouts. • Support account reconciliations and timekeeping data entry under supervision. • Help prepare financial reports, forecasts, and variance summaries. • Provide administrative support for meetings, events, and office operations. • Manage supplies, maintain organized records, and assist with scheduling and communications. • Serve as a liaison with internal departments and vendors on routine matters. Qualifications • Basic understanding of financial management and administrative practices. • Familiarity with accounting principles and sponsor compliance requirements preferred. • Proficiency in Microsoft Office (Excel, Word, Outlook) and willingness to learn institutional systems (e.g., PeopleSoft, WebTA, ServiceNow, Concur). • Strong organizational skills with attention to detail and accuracy. • Ability to follow detailed procedures and work collaboratively in a team environment. Work Environment • 5 days on site, involving extensive computer use. • Occasional standing, moving materials, or lifting items up to 25 pounds for event or office setup. • May assist with events held in conference rooms, classrooms, or offsite venues. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.