The Geneva Foundation

Compensation

Full Description

About the Position The Accounting Specialist assists with the day-to-day functions of the Finance Department, with a focus on accounts payable. This is a remote Corporate position. Salary Range $24.50/hour. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. Qualifications AA in Accounting or related field 2-4 years A/P and A/R work experience 1-2 years’ non-profit, research, or healthcare experience desired Demonstrate competence in oral and written communication Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software 10-key by touch Management Responsibilities Promote confidentiality of financial and other data at all times Review all A/P and A/R General Ledger coding for correctness and reasonableness Resolve all coding discrepancies prior to processing A/P and A/R transactions Accounts Payable invoice and credit memo processing Process cash disbursements and EFT payments weekly Process weekly A/P vendor payments File weekly A/P and A/R documentation Maintain all documentation files relating to A/P and A/R functions Maintain A/P vendor files in alphabetical and chronological order Maintain vendor and customer accounts in accounting software Reconcile vendor account balances to vendor statements monthly Verify and correct vendor and customer balance and billing errors Work with customers and vendors to answer inquiries Prepare Accounts Receivable statements Prepare customer invoices Process Accounts Receivable Cash Receipts entry Process EFT and ACH deposits Process annual 1099’s Ensure Finance internal controls are adhered to Assist with providing documentation for annual audits Work with Finance Manager to ensure project coding Prepare reports and schedules Responsibilities Develop, plan, administer and monitor all procurement activities including the management of all functions in the Procurement Services Department Provide professional support and advice to departments involved with procuring services, consultants, equipment, supplies, capital purchases, and any other applicable activities Provide leadership and guidance to ensure compliance with all applicable federal, state, local, purchasing policies and procedures. Stay current with all laws and regulations that affect the purchasing function Develop and maintain a high-performance culture in the function, resulting in continued success meeting functional KPIs and improved levels of customer service to internal and external customers Collaborate with program management teams to ensure accurate forecasting and planning Liaise cross-departmentally in other areas such as Business Development, Program Management, and Finance personnel to ensure alignment of activities and objectives Identify and implement process improvements to increase efficiency and accuracy Serve as the procurement software product administrator for the organization Manage the activities of the procurement function by developing and implementing internal procurement procedures and policies Manage the encumbrance process to include posting encumbrances and ensure aged encumbrances are appropriate Oversee all bids and requests for proposals and quotes As a leader in military medical research, at Geneva, our professionals develop critical solutions – and build rewarding careers. Our team of more than 400 employees across the world joins forces with some of the world’s leading researchers and innovators, who are committed to the advancement of military medicine worldwide. Introduce yourself and we'll be in touch if there is a role that fits your experience. Transforming Military Medicine to Save Lives Worldwide Geneva is a 501(c)3 nonprofit that advances military medicine through research, development, and education as we pursue our purpose to ensure optimal health for service members and the communities they serve. The Geneva Foundation is an equal opportunity employer. Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.