The Elite Job

Compensation

Full Description

Job Summary The Elite Job is seeking an organized and detail-oriented Executive Administrative Assistant to provide high-level administrative support to our executives and senior leadership team. This role involves managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations within the organization. The ideal candidate is proactive, resourceful, and capable of multitasking in a fast-paced environment while maintaining professionalism and confidentiality. Key Responsibilities • * Manage executive calendars, schedule meetings, and coordinate appointments. • * Prepare and edit correspondence, reports, and presentations with accuracy and attention to detail. • * Handle confidential information with discretion and integrity. • * Coordinate travel arrangements, including booking flights, accommodations, and itineraries. • * Serve as the primary point of contact for internal and external stakeholders on behalf of executives. • * Organize and maintain electronic and physical filing systems for easy access to documents. • * Prepare meeting agendas, take detailed minutes, and follow up on action items. • * Assist in the preparation of budgets, expense reports, and financial documentation. • * Support special projects, events, and company initiatives as required. • * Ensure smooth communication between executives, teams, and external partners. • Required Skills and Qualifications • * Bachelors degree in Business Administration, Management, or a related field. • * Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role. • * Strong organizational skills with the ability to prioritize and manage multiple tasks. • * Excellent written and verbal communication skills. • * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Google Workspace tools. • * Ability to work under pressure and meet tight deadlines. • * Strong problem-solving skills and attention to detail. • * High level of integrity and discretion when handling confidential information. • Experience • * 3–5 years of experience supporting C-level executives or senior leadership roles. • * Experience in corporate environments or professional service firms is preferred. • Working Hours • * Standard office hours: Monday to Friday, 9:00 AM – 6:00 PM. • * Flexibility required for occasional overtime or urgent tasks. • * Remote work flexibility may be available depending on business needs. • Knowledge, Skills, and Abilities • * Advanced organizational and time-management abilities. • * Excellent interpersonal skills and ability to maintain positive relationships at all levels. • * Strong decision-making and critical thinking skills. • * Ability to anticipate executive needs and act proactively. • * Familiarity with project management tools and CRM software is a plus. • Benefits • * Competitive salary and performance-based incentives. • * Health, dental, and vision insurance. • * Paid time off, holidays, and sick leave. • * Professional development and career growth opportunities. • * Flexible work arrangements and supportive work culture. • Why Join The Elite Job? At The Elite Job, we believe in empowering our employees by providing an inclusive and dynamic work environment. You will work alongside industry experts, contribute to meaningful projects, and have opportunities to grow both personally and professionally. If you are passionate about making a difference and thrive in a collaborative environment, this is the perfect opportunity for you. How to Apply Interested candidates should submit their resume along with a cover letter detailing their experience and suitability for the role to us. Please mention Executive Administrative Assistant in the subject line.