The Bergaila Companies

Compensation

Full Description

Overview: We are seeking a Maintenance Admin for assignment in El Segundo, California. The selected candidate provide essential support to the regional maintenance team by managing scheduling, documentation, reporting and vendor coordination; Ensuring operational efficiency, compliance readiness and accurate data tracking across maintenance activities. Hours are Monday - Friday, 7:00am - 3:30pm • * This position is on-site ** • * This position has a pay rate of $27/hr ** Responsibilities: - Timesheet vs. CMMS reconciliation - Review and compare technician timesheets with logged hours in the CMMS (Computerized Maintenance Management System) - Identify discrepancies and assist with corrections and follow-ups to ensure data integrity - Scheduling and calendar coordination - Organize technician schedules for preventive and corrective maintenance tasks - Coordinate meetings, training sessions and vendor appointments across multiple sites - Documentation and compliance tracking - Maintain records related to safety inspections, permits and regulatory compliance - Ensure documentation is current, organized and readily accessible for audits - Reporting and metrics preparation - Generate weekly and monthly reports on key maintenance performance indicators (e.g., equipment downtime, response time) - Support data visualization and presentation development for leadership reviews - Collaborate with regional specialists and Wheels team on vehicle maintenance tracking - Vendor and contractor communication - Liaise with external service providers to obtain quotes, schedule services and manage site access - Track service agreements and ensure proper documentation is filed and maintained - Administrative support for training and certifications - Monitor technician certifications and training renewal schedules - Schedule training sessions and maintain accurate training records - C3PR tracking and mitigation support - Log and monitor corrective, preventive, predictive and reactive (C3PR) maintenance activities - Assist in identifying patterns and support strategies to reduce reactive work - Ensure proper categorization and documentation in the CMMS - Collaborate with project managers to support mitigation efforts Qualifications: - High School Diploma or GED - Administrative experience within maintenance or facilities operations - Familiarity with CMMS - Proficient in Microsoft Office About the Company: The Bergaila Companies