Texas Department of Transportation

Compensation

Full Description

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Essential Duties: Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as a receptionist or front desk assistant. Assists district personnel with annual inventory of supplies, stockpiles and minor equipment. Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed. Coordinated with District Warehouse personnel on surplus property sales of miscellaneous items. Edits correspondence, reports, forms and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax style, sentence structure, content and clarity. Assists with data entry for construction record-keeping. Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities. Maintains radio contact with field units; responds to assists with emergency situations as required. Monitors and assists with data entry for maintenance contract record keeping. Monitors the use of equipment and transfers. Perpares statistical reports and verifies for accuracy and completeness. Prepares and distributes correspondence. Processes change orders, supplemental agreements, and extra work orders. Receives, sorts, evaluates content and distributes mail. Reviews and processes records of completed maintenance projects. Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts. Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements. Processes receipts and invoices for payment. Performs other job responsibilities as assigned. Minimum Qualifications: Education: High School Grad or Equivalent in general education Experience: No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent). Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle. Competencies: Office management practices and procedures Automated record-keeping methods Applicable computer systems and applications Roadway maintenance concepts, methods, and procedures Inventory/stock control procedures Applicable industry safety standards, guidelines, and specification codes Purchasing methods and procedures Applicable laws, rules, and regulations Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Maintaining effective woeking realtionships with others Dealing courteously and effectively with the public Coordinating labor and materials and equipment Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing and maintaining confidential and sensitive records, files, and reports Preparing technical/statistical reports Using computers, applicable programs, applications and systems Maintaining a safe and effective working realtionship with others Follow verbal and written instructions Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision Protects sensitive and confidential information Physical Requirements and Working Conditions: Sedentary work: Lift up to 10 lbs at a time and occassionally carry files/small tools Light Work: Lift up to 20 lbs at a time and frequently carry objects up to 10 lbs Sitting- prolonged periods of time Standing-prolonged periods of time Repetitive motion- Substantial movements of the wrists, hands, and/or fingers Close visual acuity- work includes data/fogures; view a computer screen; extensive reading Conditions of Employment: Please read the Standard Conditions of Employment for all positions.