Terminal49

Compensation

Full Description

Description: • We are seeking a highly organized, proactive, and operationally minded Executive Operations & Administrative Manager to support our CEO and COO. This role goes far beyond traditional admin support — we’re looking for someone who thrives on improving processes, experimenting with automation, and driving operational excellence across the leadership team. • The ideal candidate will not only manage executive priorities and streamline workflows but also help keep our company knowledge well-structured, organize team events, foster culture, and contribute to light HR/recruiting support. • Manage complex calendars, travel, and communications for both the CEO and COO. • Prioritize and triage executive inboxes, leveraging automation where possible. • Prepare agendas, take notes, and track follow-ups for leadership and board meetings. • Maintain and organize the internal company documentation, ensuring information is accessible and up to date. • Support company-wide planning (offsites, business reviews all-hands, team-building activities). • Assist with special projects, reporting, and operational initiatives. • Identify opportunities to automate recurring workflows (e.g., inbox → task system integrations, notification triggers, scheduling automations). • Implement and manage tools to optimize executive and team productivity. • Proactively streamline processes to save leadership time and reduce manual work. • Assist with recruiting coordination, candidate communications, and interview scheduling. • Support onboarding of new hires, ensuring a smooth and consistent experience. • Partner with HR/COO to develop plans to strengthen company culture and employee engagement. Requirements: • 5+ years in executive administration, operations, or similar roles. • Strong proficiency with Google Workspace, Slack, and modern productivity tools. • Comfortable with no-code/low-code automation platforms (Zapier, Make, Airtable, Linear, etc.). • Excellent organizational skills and attention to detail. • Strong written and verbal communication skills; comfortable representing executives. • Ability to manage sensitive information with discretion. • Proven experience juggling multiple priorities in a fast-paced environment. • Nice to Have • Experience in HR, payroll, or recruiting processes. • Startup or high-growth company experience. • Project management background. • Passion for building efficient systems and a strong company culture. Benefits: • Health Care Plan (Medical, Dental & Vision) • Retirement Plan (401k, IRA) • Life Insurance (Basic, Voluntary & AD&D) • Paid Time Off (Vacation, Sick & Public Holidays) • Family Leave (Maternity, Paternity) • Work From Home