Taxis Pharmaceuticals, Inc.

Compensation

Full Description

Overview We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and oversee daily office operations. This role is vital in ensuring smooth administrative functions, coordinating projects, and maintaining an efficient work environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various administrative tools and software. This position offers an opportunity to contribute significantly to the company's success through effective support and operational oversight. Responsibilities • Handle phone etiquette, screen calls, and direct inquiries appropriately. • Assist with event planning for company functions, meetings, and special events. • Manage bookkeeping tasks utilizing QuickBooks and perform data entry to maintain accurate financial records. • Oversee office management duties such as filing, organizing documents, and maintaining office supplies. • Facilitate document signing processes using DocuSign and ensure timely completion of administrative paperwork. • Support personal assistant responsibilities as needed. • Provide clerical support including typing, data entry, and filing to ensure seamless daily operations. • Process payroll and bill payments, and perform bank and credit car reconciliations. • Tracking government grant-related expenses in detail, and requesting and tracking grant payments to the Company. Experience • Prior experience in an office environment or administrative role is required; experience as a personal assistant or executive assistant is highly preferred. • Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and multi-line phone systems. • Strong organizational skills with the ability to manage multiple priorities effectively. • Experience with bookkeeping software such as QuickBooks and familiarity with project coordination tools is advantageous. • Excellent communication skills—both written and verbal—and professional phone etiquette are essential. • Proven ability to handle confidential information discreetly while providing exceptional customer service. • Experience with proofreading, transcription, data entry, filing systems, and general clerical tasks will be considered a plus. This role is integral to maintaining an organized office environment while providing high-level support to leadership. We seek a dedicated professional eager to contribute their skills in a dynamic setting that values efficiency, professionalism, and proactive problem-solving. Job Type: Part-time Pay: $30,000.00 - $45,000.00 per year Expected hours: 16 – 24 per week Benefits: • Flexible schedule • Paid time off Work Location: Hybrid remote in Monmouth Junction, NJ 08852