Talon Air

Compensation

Full Description

We are seeking a highly organized and detail-oriented HR Administrator to support a wide range of HR and payroll functions. This role is essential to ensuring a smooth employee lifecycle, maintaining compliance, and providing excellent support across the organization. The ideal candidate thrives in a fast-paced environment, communicates effectively, and demonstrates strong accuracy in all tasks. Key Responsibilities • Initiate pre-employment processes, including referrals, drug testing, and background checks. • Send new hire packets via Accu Data and ensure timely completion of all onboarding documentation. • Coordinate with IT and Accounting to set up email access, iPads, system permissions, and company credit cards. • Conduct comprehensive new-hire orientations covering policies, systems access, payroll structure, PTO processes, benefits, and more. • Gather employee data for Accu Data and create employee ID badges; maintain records and track badge expirations.. • Ensure proper multi-state tax setup for all new hires and assist pilots in verifying correct tax deductions on their first paystub. • Process weekly and bi-weekly payroll for two companies with high accuracy, including approving PTO/expenses, verifying timecards, entering bonuses and payouts, and running payroll upon approval. • Manage post-payroll tasks, including sending reports to Accounting and administration. • Process 401(k) fund allocations through Fidelity and complete contribution reporting through Inspira. • Review and resolve payroll tax-related issues, coordinating with state agencies, payroll providers, and Accounting. • Coordinate random Drug (DOT) and Breath Alcohol Testing (BAT) to maintain compliance. • Prepare employment verification letters and complete background check requests for former employees. • Create training modules, instructional videos, and spreadsheets to support payroll and expense processes. • Generate and analyze various HR reports (termination, personal data, new hire, employment details) and coordinate any needed data corrections. • Update HR and payroll checklists, onboarding materials, and pilot presentations to ensure continuous improvement. • Support employees with PTO, vacation, sick leave, and bereavement policy questions and request procedures.