TALENT Software Services

Compensation

Full Description

We are seeking a dedicated and proactive Administrative Assistant to provide exceptional logistical support for events and onsite activities. This role is crucial in enabling seamless operations within a dynamic IT services and technologies portfolio. The ideal candidate will thrive in a fast-paced environment and collaborate effectively with a team of administrative professionals. Additional Information Typical Day in the Role • Purpose of the Team: Support internal operations globally with a strong focus on onsite employees. • Key Projects: • Immediate support for a major campus move in January. • Organizing morale events and team all-hands meetings. • Space planning and inventory management of assets. • Assisting with rewards and recognition programs. • Typical Task Breakdown & Operating Rhythm: • Calendar management and scheduling across time zones. • Event coordination, including quarterly all-hands meetings, AV setup, and material collection. • Expense processing and travel bookings for leaders. • Hands-on support for team activities and people/culture initiatives. • Collaboration with an existing admin community. Candidate Requirements • Years of Experience Required: 8-10 years in administrative roles, ideally with leadership support experience. • Degrees or Certifications Required: None mandatory; project management certification is a plus. • Best vs. Average Candidates: • Best: Strong proficiency in Office 365, proven project coordination skills, and ability to manage large in-person events. • Average: General administrative experience without project management exposure. Performance Measurement Contractor performance will be measured by their ability to quickly adapt, meet deadlines, collaborate effectively across the organization, communicate clearly, maintain a healthy team dynamic, and proactively resolve issues. Top 3 Must-Have Hard Skills • Office 365 proficiency (Outlook, Excel, PowerPoint) - Minimum 8 years of experience. • Knowledge of internal tools and policies. • Experience in in-person event coordination and onsite logistical support.