SYNERGY PROTOTYPE STAMPING LLC

Compensation

Full Description

We are seeking a dependable, detail-oriented Administrative, Sales, & Operations Assistant to support daily business operations, documentation, and vendor management. This role is designed to free up company leadership from clerical and process-based work, allowing you to take ownership of key administrative functions across quoting, purchasing, cost tracking, and quality documentation. The position offers a structured foundation for long-term career development in business administration, operations, or quality management within an advanced manufacturing environment. Responsibilities • Populate standard company documents (Purchase Orders, Invoices, Quotes, RFQs) using data and direction provided by company leadership — no content creation required, only accurate and organized entry into existing forms. • Maintain organized digital filing systems and ensure all issued documents are properly stored and traceable. • Track open quotes, POs, and jobs using Excel-based systems and internal trackers. • Solicit vendor quotes as directed to maintain accurate cost data for internal pricing models. • Update and maintain vendor cost logs and quarterly cost summaries to support quote accuracy. • Assist with quality control and ISO documentation activities, such as calibration logs, internal audits, and controlled form management. • Generate weekly and quarterly reports summarizing active quotes, open jobs, and production schedules. • Support management with document formatting, scanning, printing, and light clerical duties. • Professionally handle customer and vendor communication, including outbound and inbound calls and emails, customer follow-up routines, relationship maintenance activities, answering inquiries, responding to RFQs, and gathering missing details. • Update and maintain customer and sales activity in HubSpot CRM, including notes, tasks, and pipeline organization. • Assist in preparing customer presentations, capability summaries, and templates for sales outreach. • Reduce executive workload by managing recurring administrative tasks and proactively handling operational details. Qualifications • Exceptional attention to detail and commitment to accuracy. • Strong proficiency with Microsoft Excel, Word, and Outlook. • Familiarity with CRM systems (HubSpot preferred) or the ability to learn quickly. • Comfortable working under clear procedures and direction. • Dependable and professional communication skills. • Strong organizational habits with the ability to manage multiple tasks simultaneously. • High attention to detail and pride in accurate, high-quality work. • Self-motivated, proactive, and comfortable working without constant supervision. • Intuitive thinker who learns fast and understands priorities naturally. • Flexible and dependable—able to adapt to changing schedules, workload variations, and occasional overtime. • Prior office or administrative experience in a manufacturing or business environment preferred, but not required. • Students pursuing degrees in Business Administration, Operations, Supply Chain, or Industrial Engineering are encouraged to apply. Career Growth & Development • This position is structured to grow into a full-time role as company needs expand. • High-performing team members will be eligible for full-time employment, benefits, and increased responsibilities in sales & marketing, vendor management, operations coordination, and/or ISO quality management. • As the company grows, opportunities may extend into sales management, project management, quality administration, or financial coordination for candidates demonstrating initiative and accuracy. • Regular performance reviews every 90 days to evaluate progress, readiness for expanded duties, and compensation adjustments. Why Join Us • Direct mentorship and daily collaboration with company leadership. • Exposure to the inner workings of an advanced manufacturing and engineering business. • Learn how quoting, cost tracking, quality documentation, and supplier coordination function in a real production environment. • Flexible scheduling for students or part-time professionals. • Real opportunity to develop into a long-term, full-time career role with benefits as the business continues to grow.