State of Washington

Compensation

Full Description

Administrative Assistant 3 (AA3) Community Corrections Division Lakewood, WA [DOC WFSE Monthly Salary Range 42: $3,897.00 to $5,209.00] • If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions: https://www.governmentjobs.com/careers/washington/doc. • Our agency offers a free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties. The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives. We are looking to fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position reports to the Community Corrections Supervisor (CCS) for the Pierce County Special Assault Unit (SAU) South located at 10109 South Tacoma Way, Lakewood, WA 98499. The North and South Pierce County Special Assault Units supervise Level 1, 2, and 3 sex offenders who are currently under supervision for a sex offense. In addition, the units will supervise those individuals convicted of kidnapping if they are required to register with the Sheriff. This position works in a field office where supervised individuals (S/Is) complete the intake process, and high-risk S/Is are supervised by Community Corrections Officers (CCO). This position supervises the support staff and provides assistance to the Community Corrections Supervisor (CCS) and CCOs. Work hours are Monday-Friday, 8:00 am to 5:00 pm. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply! HOW TO APPLY Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following: • Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement. • Cover letter. Regarding your interest in this position. • Resume. Detailed and chronological. • Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process. Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Do not include any personally identifiable information within your application packet, such as personal photos, driver’s license, or social security number. Incomplete application packages or statements such as ‘see resume’ in lieu of the requested information may disqualify you from the process. Supervise support staff and other office functions for Pierce County SAU-South 329, Parkland Unit 356, and the Pierce County Gang Unit 605. • Prioritize, establish and coordinate unit procedures and work processes. • Oversee and back-up support duties of OA3, OAL. • Conduct Performance Plans and evaluations for permanent full-time employees, probationary or trial service appointees. • Manage the hiring process for support staff positions. • Enter and retrieve information from various databases (e.g., OMNI, OnBase, WATCH, SharePoint, JABS/JIS). • Maintain electronic and hard copy files. • Assist with telephone calls and walk-in reception/assistance of supervised individuals, law enforcement, the public, and visitors. • Determine, monitor and anticipate the supply needs of the office. Other duties as required. • Archive files. • Assist with the recruitment and hiring process. • Manage quarterly assessments and performance development plans. • Professionally represent DOC in all communications. Required Qualifications • High School diploma or GED equivalent. • And three years of increasingly responsible office experience requiring keyboarding or typing and including experience leading the work of others. The successful candidate will also meet the following skills and abilities of the position: • Maintain regular and reliable attendance. • Must respect and maintain confidentiality. • Demonstrated ability to write clearly, factually, and concisely. • Demonstrated ability to manage multiple priorities and meet timelines. • Problem-solving abilities. • Strong written and verbal communication skills. • Ability to work independently. Desired Qualifications • Database experience. • Proficient experience with Microsoft Office Suite (Excel, Outlook, Word, etc.). Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. Visit Mission & Vision | Washington State Department of Corrections for more information about our agency. IMPORTANT NOTES • References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Please include a minimum of three professional references with a valid email and phone number for each. Current and recent supervisors are preferred. If you are entering your references in the online application, complete the following fields: • First and Last name • Title (include their relationship to you, for example: Field Administrator, former supervisor) • Phone • Email • Address Line 1 (list the name of their organization) • DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents • DOC does not use E-Verify: We are not able to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov. • Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process. • A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. • Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration. • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. • Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range. • Represented Position: This position is represented by the Washington Federation of State Employees (WFSE). • Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled. What We Offer As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include: • Remote/telework/flexible schedules (depending on position) • Up to 25 paid vacations days a year, in accordance with the CBA • 8 hours of paid sick leave per month • 12 paid holidays each year • Flex Spending Accounts • Dependent Care Assistance • Deferred Compensation • Visit our benefits page to see more! For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at christine.salvador@doc1.wa.gov or (360) 522-6304. Make sure you refer to the 2025- requisition/job number located at the top of this posting. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.