Stanford Medicine Partners

Compensation

Full Description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care - University Healthcare Alliance job. A Brief Overview Reporting directly to the Executive Director, the Executive Administrative Assistant will provide administrative support to the University HealthCare Alliance Executive staff. Locations Stanford Health Care - University Healthcare Alliance What you will do • Administrative Support: • Collaborates with Executive Director in determining best way to ensure time and schedule management needs of Executive Director are met in an effective, respectful manner. • Provides administrative support for Executive Director and direct reports, including preparing reports/presentations, handling correspondence, receiving visitors, answering telephones, arranging conference calls, and scheduling meetings. • Serves as primary resource to the Executive team and liaison with IT for set-up, trouble-shooting, and service needs including those related to telephones, computers, and hand-held devices. • Arranges and monitors cost-effective vendor and travel arrangements and processes reimbursements for business related expenses, including administration of UHCA credit cards and staff personal technology contracts. • Responds to general information requests addressed to Executive Director and proactively provides coverage in absence of members of Executive team. • Serves as primary contact and resource for suppliers, vendors and systems during initial set up of office spaces for organization and for new and existing physicians on an ongoing basis. • Serves as a primary contact for patient concerns. • Manages new provider onboarding and credentialing process. • Coordinates all marketing materials for the clinic. • Manage Agenda: • Coordinates meetings for Executive team and other company onsite and offsite events, including location, invitations, refreshments, audio-visual requirements, and written materials. • Manages preparations for Board meetings, including production of the Board presentation book and all logistical arrangements. • Clerical Duties: • Establishes, organizes and maintains filing system as well as office supplies tracking and ordering for organization. • Manages flow of information into the Executive Director from multiple sources to appropriate department or staff member, including mail, requests for approvals, and other documents requiring input or signature. • Researches and submits payment for invoices; maintains and prepares reports of vendor payments. • Accurately enters/updates data and ensures integrity of relevant databases, including those related to vendors, contracts, and certain programs. • Administers general insurance matters including certificates of insurance, application forms and claims. • Provides break room area oversight, including ordering as needed. • All other duties as assigned including department-specific functions and responsibilities: • Performs other duties as assigned and participates in organization projects as assigned. • Adheres to safety, P4P’s (if applicable), HIPAA and compliance policies. Education Qualifications • High school diploma. Experience Qualifications • Minimum four (4) – six (6) years experience supporting executive level managers. Required Knowledge, Skills and Abilities • Must be able to work independently as required, produce accurate work product of highest quality, take ownership for assigned responsibilities. • Strong interpersonal, teamwork, administrative and communication skills (verbal and written) required. • Successful track record providing excellent customer service to both internal and external customers. • Advanced computer skills in MS Office (Excel, PowerPoint, Work and Outlook), both as user and resource for staff. • Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow. • Demonstrated ability to function successfully in a fast-paced environment, multi-tasking and prioritizing demands while maintaining focus on details and confidentiality. Licenses and Certifications • None Physical Demands and Work Conditions Physical Demands • Constant Sitting. • Frequent Walking. • Occasional Standing. • Occasional Bending. • Occasional Squatting. • Occasional Climbing. • Occasional Kneeling. • Seldom Crawling. • Constant Hand Use. • Constant Repetitive Motion Hand Use. • Frequent Grasping. • Occasional Fine Manipulation. • Frequent Pushing and Pulling. • Occasional Reaching (above shoulder level). • Frequent Twisting and Turning (Neck and Waist). • Constant Vision (Color, Peripheral, Distance, Focus). Lifting • Frequent lifting of 0 - 10 lbs. • Occasional lifting of 11 - 20 lbs. • Seldom lifting of 21 - 30 lbs. • Seldom lifting of 31 - 40 lbs. • Seldom lifting of 40+ lbs. Carrying • Frequent lifting of 0 - 10 lbs. • Occasional lifting of 11 - 20 lbs. • Seldom lifting of 21 - 30 lbs. • Seldom lifting of 31 - 40 lbs. • Seldom lifting of 40+ lbs. Working Environment • Occasional Driving cars, trucks, forklifts and other equipment. • Constant Working around equipment and machinery. • Seldom Walking on uneven ground. • Seldom Exposure to excessive noise. • Seldom Exposure to extremes in temperature, humidity or wetness. • Seldom Exposure to dust, gas, fumes or chemicals. • Seldom Working at heights. • Seldom Operation of foot controls or repetitive foot movement. • Seldom Use of special visual or auditory protective equipment. • Seldom Use of respirator. • Seldom Working with biohazards such as blood borne pathogens, hospital waste, etc.. Blood Borne Pathogens • Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment Travel Requirements • 10% travel: These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: • Know Me: Anticipate my needs and status to deliver effective care • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health • Coordinate for Me: Own the complexity of my care through coordination Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale: Generally starting at $46.33 - $60.22 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.