Stamats

Compensation

Full Description

Location: Downtown Cedar Rapids (In-Office) Company: Stamats, Supporting executive staff Schedule: Full-time, in-office with some weekly flexibility and Friday afternoons off About the Role Stamats is seeking a highly organized and proactive executive administrative assistant to support our Chief Innovation Officer and the broader innovation, strategy, and client teams. This role is ideal for someone who thrives in a dynamic environment where priorities shift daily, and client service is paramount. The right candidate will be energized by helping others, managing complex tasks, and representing Stamats with professionalism and integrity. Key Responsibilities • Prepare polished, accurate client materials and presentations • Manage and schedule corporate meetings, client events, and national conference activities • Coordinate executive and client travel logistics • Serve as a marketing assistant and conference coordinator for national events • Manage expense reports and budget-tracking tasks • Provide personal and executive-level support • Communicate professionally with clients, vendors, and internal teams via clear, effective emails • Use AI tools, ideally Microsoft Copilot, to improve efficiency and streamline work • Assist in supporting the overall office environment Required Skills & Qualifications • Consider yourself an expert user of Microsoft Word and PowerPoint • Strong Excel skills, including the ability to build formulas • Exceptional integrity, judgment, and customer service focus • Ability to handle shifting priorities with calm, confidence, and accuracy • Highly motivated, proactive, and able to anticipate needs • Strong writing and organization skills • Experience in higher education and/or healthcare is a plus • Must pass a background check and provide multiple personal references Preferred Skills • Experience supporting executives or managing complex schedules • Comfortable working in a fast-paced client service environment • Familiarity with digital office and AI tools and ability to integrate into daily workflows • Works well with others and builds strong team relationships • Takes initiative and looks for ways to help • Thrives in a collaborative setting but can work independently • Detail-oriented and focused on accuracy Benefits • Comprehensive insurance package (medical, dental, vision) • 401(k) plan with employer match • Parking pass for downtown Cedar Rapids • Free snacks and beverages in the office • Flexibility during the week and Friday afternoons off • Opportunities for professional development and advancement Career Path Our goal is for this position to grow into higher-level roles at Stamats, such as Account Manager or Digital Strategist. How to Apply Please submit your resume, a brief cover letter, and three professional references. https://www.stamats.com/about/careers/