StaffBuffalo

Compensation

Full Description

Operations & Logistics Specialist Are you energized by international trade, global logistics, and supporting high-performing commercial teams? We’re hiring an Operations & Logistics Specialist in Madrid, Spain, offering $60,000–$65,000 USD (approximately €51,000–€55,500)! This is an exciting opportunity to join a well-respected US company, a globally connected trading organization where every day brings new challenges, new markets, and new opportunities to learn. You’ll work closely with Traders and Operations teams across the world, coordinating shipments, handling import/export processes, managing documentation, solving problems, and ensuring every transaction moves smoothly from origin to delivery. This role is perfect for an Operations & Logistics Specialist who is curious, detail-oriented, proactive, and not afraid of challenges. If you enjoy taking ownership, navigating international logistics, and supporting a fast-paced commercial environment, this could be the ideal fit. This full-time position is based in Madrid, Spain, and may require occasional travel depending on the needs of the company. What You’ll Do: General Responsibilities • Develop foundational product knowledge to make informed logistics and operational decisions. • Stay knowledgeable about global supply chains, geopolitical developments, and industry publications. • Build strong relationships with warehouses, freight partners, brokers, suppliers, and internal teams. Purchasing & Logistics Coordination • Prepare and enter purchase contracts into internal systems; route for approvals and send to suppliers. • Coordinate international shipments end-to-end, working closely with Traders on timing and requirements. • Manage imports, including customs clearance, drayage, port coordination, and warehouse logistics. • Book freight with carriers and freight forwarders; negotiate logistics rates when needed. • Handle shipping documents with the highest attention to detail -invoices, bills of lading, insurance certificates, certificates of origin/quality • Ensure shipments comply with all customs regulations, labeling requirements, and material specifications. • Assemble full cost breakdowns from origin to delivery for P/L analysis. Sales & Customer Support • Prepare and enter sales contracts into internal systems and obtain necessary approvals. • Manage certificates of analysis, customer specifications, and supporting documents for sales files. • Coordinate delivery schedules and ensure warehouses release material correctly and on time. • Monitor billing, coding of freight/warehouse invoices, and resolve shipment-vs-forecast variances. Risk & Inventory Management • Track inventory, warehouse stock, and positions across active books. • Monitor A/R exposure for assigned customers and ensure the team has up-to-date information. • Communicate with Traders, Risk teams, and brokers to support hedge orders (futures/derivatives). • Understand price and position risk within assigned books. Qualifications: • Professional fluency in English and Spanish. • Associate or Bachelor’s degree in Business, Finance, Accounting, Supply Chain, or similar. • 2+ years of experience in logistics, international trade, trading operations, transportation, or supply chain. • Strong math skills and high comfort level with Excel and Outlook. • Excellent communicator with strong relationship-building skills. • Highly organized; able to manage details, documentation, and multiple moving parts. • Independent worker with the ability to collaborate across levels and departments. • Detail-oriented, accurate, and a natural problem-solver. • Experience with AS400 or similar systems is a plus (training provided). The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter? No problem! We make the process as smooth and straightforward as possible. Communication is key – to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service. #INDSBHIGH