Speed & Function

Compensation

Full Description

Speed & Function is an established custom software development agency (devshop) with a fully remote team split across the US and Europe. The company builds software for clients and runs a high-trust, high-performance delivery model. Speed & Function is hiring an Executive Operations Partner (Assistant to CEO) to run the CEO’s operating system: work, relationships, and life logistics. This is not a traditional EA role. It is CEO ops plus project execution plus relationship operations. This is a strong training ground for operating a real services business. Over time, it can evolve toward broader operational leadership (for example COO-track). This role fits someone who thrives in ambiguity, creates structure, and reliably closes loops across business and personal domains with real ownership. You will not be starting from zero and will get trained if necessary. Quick scan • Core modules: CEO operating system, sales and relationship operations, medium project management, personal and family ops (remote-first) • Team model: heavy interaction across US and Europe • Overlap: reliable availability during a 4 to 6 hour shared window spanning Europe afternoon and some US afternoon • Languages: fluent English, Ukrainian • Tools: Slack, Google Workspace, iMessage, Fireflies, Sembly, Miro, LinkedIn, and daily use of ChatGPT, Claude, Gemini • Style: real decision rights over time Responsibilities 0) Workflow automation and AI leverage • Identify repeatable work and turn it into lightweight systems. • Use AI tools to automate follow-ups, summarization, prioritization, and drafting. • Improve prompt libraries, templates, and checklists that reduce dropped loops. • Propose workflow experiments and retire what does not work. 1) CEO operating system (the container) • Turn conversations into concrete next steps. • Track commitments across Slack, Google Workspace, iMessage, and meeting notes. • Maintain a single queue of open loops and drive them to closure. • Create clarity: who owns what, by when, what “done” means. 2) Sales and relationship operations • Proactively track sales opportunities and relationship threads. • Prep for key meetings (context, goals, next ask). • After calls: turn Fireflies and Sembly notes into follow-ups, tasks, and internal handoffs. • Maintain lightweight opportunity tracking discipline, even if the system is simple. 3) Medium project management • Run several cross-team initiatives with real ambiguity. • Drive weekly status, risks, blockers, and decisions. • Convert coordination into ownership. • Surface risks early and raise issues when progress stalls. 4) Personal and family ops (remote-first) • Scheduling, renewals, providers, appointments, logistics. • One point of contact across work and personal. • No physical errands. Primary responsibility is orchestration and provider management. • This is not a 24/7 on-call role. The goal is a clean system that reduces emergencies, with predictable coverage when time-sensitive issues arise. Scope and evolution Start broad, then shape The company intends to start with full scope, then shape the role around strengths and sustainability. Some responsibilities may be removed, delegated, or supported by others once a strong match is found. The ideal candidate covers all four modules. The company is also open to candidates who are strong in two or three modules, with scope adjusted accordingly. If you see yourself in part of this role but not all of it, apply and name what fits. Examples of tradeoffs Scope will be designed around strengths and business needs. Examples: • If strongest in CEO container plus life ops, medium project management may be reduced and shifted to delivery leadership. • If strongest in medium project management, personal and family ops may become orchestration-only with providers handling execution. • If strongest in sales opportunity tracking, project scope may narrow to protect revenue-critical follow-through. • If exceptional across all areas, support may be added under the role so it scales without turning into a bottleneck. Building capacity over time This role is designed to scale. Over time, the partner will be empowered to build support around the function (providers, part-time help, or additional operations capacity), document playbooks, and create coverage. If the partner later chooses to grow into a different role, the expectation is that they can train others and hand off responsibilities cleanly. Challenges • High context switching across personal and corporate domains. • A high-intensity CEO at times. The CEO can switch topics quickly and bring high standards and direct feedback into situations. The operating expectation is partnership, not endurance. First 90 days This role is taking over an existing system, not building from scratch. Indicators will be co-created, but examples include: • Full ownership of the commitment tracking system. • Sales opportunities and relationship threads tracked proactively with clear next steps. • Operating cadence runs without the CEO pushing. • At least two meaningful initiatives run with clear status and closure. • Coverage plan in place so the system works during time off. • CEO time spent on coordination and follow-ups noticeably reduced. How success is sustained To keep the role effective and sustainable, the company and partner operate under a clear working agreement: Frequent tradeoffs review Short, explicit check-ins on scope and priorities: what will be deprioritized, delegated, or redesigned to keep the role workable and focused on highest-leverage outcomes. This may happen as needed, often daily. Permission to surface patterns The partner is expected to reflect recurring friction, overload, or inefficiencies back to the CEO and propose constraints or system changes, not just absorb them. Time off and coverage The system must function when the partner is away. Building runbooks, backup lanes, and coverage is part of the role. Vacations and weekends are real, and the company funds coverage rather than relying on heroics. Decision rights The partner will have real decision rights (more over time). How to apply Send: • LinkedIn or resume. • A short note (5 to 10 sentences): a time you took a messy situation and made it orderly. Two writing samples: • one follow-up email • one Slack message that drives a decision or closes a loop AI tools are allowed. If used, include the prompt and what was changed. The goal is to evaluate judgment, clarity, and taste. Location Remote