Spare Time Inc.

Compensation

Full Description

Over 50 years ago, Spare Time Sports Clubs created the area’s first state-of-the-art sports club. Today, with clubs in 7 different communities throughout Northern California, we continue to redefine the health and fitness industry. Our goal is to make each visit to the club “the best part of your day!” From the first moment you’re greeted with smiles by our friendly staff, participate in a great workout or sport with some friends, relax and socialize afterward, we trust that you will walk out of the club feeling better than when you walked in! We are seeking an experienced, strategic Executive Level Corporate Director of Facilities Management to oversee our building operations, project management, maintenance strategies and general housekeeping. The ideal candidate will be a proactive leader responsible for optimizing facility performance, managing vendor relationships, and ensuring safety compliance across our club locations. POSITION SUMMARY: The Corporate Director of Facilities Management (CDFM) is responsible for executing the vision of the facilities maintenance, repair, renovation, and safety functions of the company, working closely with the Club General Managers and the Corporate Director of Club Operations (CDCO). The CDFM is responsible for the proper maintenance and upkeep of all facilities, grounds, equipment, and machinery, with a goal of ensuring that clubs meet and maintain Spare Time Sports Clubs Brand Standards. This position ensures the clubs are clean, safe and secure, the useful life of all buildings, equipment and machinery is maximized, and facility-related company standards are followed across all properties. The CDFM will work cooperatively and collaboratively with the CDCO and will need to be organized, self-motivated, resourceful, and able to successfully handle multiple concurrent projects and assignments with minimal direct supervision. JOB-SPECIFIC RESPONSIBILITIES: • Provide remote and hands-on training for Facility Directors and appropriate additional staff at all properties. • Conduct bi-weekly team calls with Facility Directors to provide direction, discuss and resolve issues, share best practices and ensure all regulatory compliance requirements and standards. • Work closely with the Club General Manager to ensure he/she is doing the same as above two bullet points to include housekeeping standards. • Provide leadership as needed to the Club Facilities Directors and share/delegate responsibilities to ensure effectiveness of the Facilities department. • Develop a preventive maintenance program, calendar and manual for properties, and ensure the program is fully implemented at all properties. • Develop and continually refine a set of Standard Operating Procedures (SOPs) that cover the full scope of facility cleanliness, repair and maintenance guidelines and requirements. Train Facility Directors on the SOPs and ensure adherence. • Develop and implement facility emergency plans. • Conduct quarterly audits of each physical plant, followed up by corrective action plans to quickly address any cleanliness, maintenance, repair or safety issues. • Create and maintain weekly, monthly and annual reports to track and show facility-related metrics such as utilities consumption, pool chemical readings, and work order progress across all clubs. • Lead the research, identification and assessment of company-wide capital renewal and deferred maintenance needs. • Assist the General Managers in compiling their annual capital expense project lists and budgets. • Lead the scoping, bidding and approval process for club renovation and major repair projects. Assist with finding qualified vendors and contractors to provide bids. • Understand and communicate the impact of repairs and/or renovations on existing mechanical, electrical, structural, and related systems, and recommend appropriate courses of action. • If individual Club shutdown projects are approved, serve as the Project Leader to ensure that they are done on time, on budget, with minimal interruption to club operations, and according to the specifications and conditions on the approval. Coordinate efforts between club staff, corporate office staff, and outside contractors. Complete final inspections before signing off on final payments and acceptance of the job. • Ensure all facilities are compliant with all health, life safety and building codes. • Ensure all facilities maintain a spare parts inventory (i.e., pool pumps, heaters, impellers, treadmill decks, bike pedals, headphone jacks, ballasts, etc.) as per standards. • Assist property teams in identifying and assessing outside vendors for maintenance-related services (i.e., HVAC system maintenance, landscaping, etc.), approve all contracts, and help ensure vendors provide quality services, following the terms and conditions of each contract. • Maintain a set of warranty binder and equipment manuals at each club and at the home office. • Ensure the landscaping around each club is properly maintained. • Ensure the pest management program is properly managed and effective. • Review monthly maintenance expenses, utility reports, work orders for each property, looking at cross-property comparisons and identifying potential issues and/or opportunities for expense savings. • Participate in setting standards for major equipment specifications, and then ensure those specifications are followed whenever equipment is replaced or refurbished. Strive for standardization of items like pool pumps and heaters within facilities and across facilities. • Develop standards for the useful life expectancy of all physical plant equipment and machinery, the frequency of R&M projects such as court and studio wood floor refinishing, the frequency of major cleaning projects such as window washing and carpet cleaning, etc., with advance calendars scoped out for each club. • Assist in the development of contingency plans for facility operations and maintenance efforts under emergency conditions. • Manage club utilities with a focus on efficient use of energy resources; assess, propose and use new technology for energy conservation that is in the long-term best interest of the company. • Oversee efforts to advance sustainability through waste reduction, recycling and energy management programs. • Reduce the club’s reliance on outside contractors for less significant projects by providing in-house training to Maintenance Techs in a variety of skills from basic plumbing to painting to dry wall repair, etc. • The above list is representative, not all-inclusive. The CDFM will assist the Corporate Director of Club Operations with a wide variety of tasks and projects in facilities and building management. GENERAL RESPONSIBILITIES: • Always provide five-star service – to club members, to club managers and associates, and to corporate office co-workers. • Maintain and continually improve knowledge about all facets of the fitness/athletic club industry. • Complete assignments and projects by requested deadlines. • Establish solid working relationships with GMs, Facility Directors and Housekeeping Teams at each club, as well as with other corporate office team members. • Travel to club locations as business needs require. Be an ambassador for the culture and brand when visiting the field. • Know and adhere to all company policies and procedures. QUALIFICATIONS: Job Specific Knowledge • Club/hospitality/ operations/facility management in a high-end, five-star quality operation • Demonstrated evidence of ability in the management of multi-site responsibilities. • Project management (including scoping, bidding, negotiating, execution) • Risk management • Contract negotiation • Trade skill experience (plumbing, electrical, mechanical, HVAC, carpentry, etc.) is a plus • Analytical and budgeting skills • Word, Excel, proficiency Experience • Minimum five years in leadership or management capacity in the field of Facility Management • Specific experience in construction • Specific experience in aquatics facility management Communication • Good written and verbal communication skills • Able to simplify complex information into easy to understand and execute tasks Organization • Able to work with minimal supervision • Able to handle multiple concurrent projects and assignments • Able to organize large volumes of information into logical, digestible training materials • Able to be productive when traveling to multiple sites Personal Characteristics • Honest and ethical • Problem-solver and decisive • Creative and resourceful • Attention to detail and quality control • Willingness to roll up sleeves in a lean environment • Excellent customer service and people skills Education • Bachelor’s degree in management, Business Administration, Engineering, Architecture, Construction Management or a related field. PHYSICAL AND ENVIRONMENTAL REQUIREMENTS • Frequent standing, walking, reaching, bending, kneeling, climbing stairs and ladders, and lifting weights or objects up to 50 lbs. • Regular visits to properties and construction sites. • Work on club properties may be performed near moving, mechanical parts. • Noise level at club properties is usually moderate to high. Compensation & Benefits: • Total Compensation: Annual base salary + performance bonus potential up to $140,000. • Comprehensive benefits package including medical, dental, 401(k), and PTO. Note: This job description is intended only as a general guideline of your duties and responsibilities at and is not a legally binding contract. Job Type: Full-time Pay: Up to $140,000.00 per year Benefits: • 401(k) • Dental insurance • Employee discount • Health insurance • Life insurance • Paid time off Ability to Relocate: • Gold River, CA 95670: Relocate before starting work (Required) Work Location: In person