Southern Company

Compensation

Full Description

Administrative Assistant – Public Relations Job Summary: This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week. Job Requirements: Perform timekeeping reminders and some administration Expense management Manage check requests and invoice processing Prepare purchase requisitions/purchase orders Manage mail distribution for department Work with new employees to set up badges, parking, office space, etc. Manage contractors and vendor paperwork in various systems Monitor and assist with creative services tracking system, project management, and monthly reconciliation Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed Assist with meeting and travel arrangements as needed Calendar and coordinate department meetings as needed Understands general accounting processes and POET departmental coding Other duties as assigned Job Qualifications (Education, Knowledge, Skills, and Abilities): High School Diploma or Equivalent preferred Excellent planning and organizational skills Exceptional written and verbal communication skills required Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success Ability to work in a team environment with diverse disciplines and backgrounds Ability to maintain a positive attitude and a commitment to providing excellent customer service Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines Demonstrates behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance, and Total Commitment Testing Requirement: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. - The first assessment, SHL, will be automatically sent to you via email once you submit your application. - If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.