SMR Architects

Compensation

Full Description

Job Title: Administrative & Office Coordinator FLSA Status: Non-Exempt (Hourly) Wage Range: $26-$31/hour depending on experience and qualifications Job Posting Closing: February 27, 2026 Interviews Anticipated: March 4-11, 2026 SMR Architects is seeking a detail-oriented and proactive Administrative & Office Coordinator to support daily operations and help maintain a welcoming, organized, and mission-driven workplace. This role is essential to the rhythm and culture of our firm. As the first point of contact for clients, partners, consultants, and community members, you help set the tone for who we are. Internally, you provide organizational support that allows our architectural teams to focus on delivering thoughtful, community-centered design. The Administrative & Office Coordinator supports partners and staff by managing front-of-house operations, coordinating office logistics, and assisting with internal documentation and scheduling. The ideal candidate is organized, adaptable, detail-oriented, and understands the importance of fostering a positive and productive office environment. Key Responsibilities Office & Front Desk Operations • Welcome clients, consultants, vendors, and community members in a professional and welcoming manner • Answer and direct incoming phone calls • Maintain a clean, organized, and inviting reception and common areas • Manage conference room scheduling • Route and resolve general inquiries and information requests Office Administration & Logistics • Retrieve, open, and distribute incoming mail; prepare outgoing mail and schedule courier deliveries • Order and maintain office supplies and coordinate with service vendors as needed • Support general office organization and daily operations • Assist with onboarding logistics for new staff • Help coordinate occasional internal events or gatherings Document & Staff Support • Assist with formatting and word processing of business documents and project contracts • Support partners and staff with administrative needs • Maintain digital and physical filing systems Required Qualifications • Prior experience in an administrative or office support role • Professional, positive demeanor with strong interpersonal skills • Excellent written and verbal communication skills • Strong organizational and time-management abilities • Ability to prioritize tasks and work through interruptions • Proficiency in Microsoft Outlook and 365 • Self-motivated with strong follow-through • Ability to work both independently and collaboratively • Willingness to learn and grow with the company Preferred Qualifications • Experience in a professional services or design environment • Interest in mission-driven or community-focused work • Experience with project management or office coordination software – Ajera by Deltek SMR Architects is a 34-person architectural firm with a mission to design, preserve, and advocate for affordable housing. Our vision is to craft inspired environments where communities want to live, learn, work, and play, and we operate under the ethic that everyone deserves enduring, quality design based on conscientious planning and principles of sustainability. Our practice focuses on affordable housing, renovation & historic preservation, sustainable design, mixed-use, and transit-oriented development. We embrace diversity and equal opportunity, and the benefits they provide to our company, our clients, and our community. SMR is continuing to diversify our workforce to improve its diversity of design perspectives and methodologies. We strongly encourage women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. SMR is an Equal Opportunity Employer. We encourage candidates from diverse backgrounds and experiences to apply, even if you do not meet every qualification listed. Compensation range: $26–$31 per hour, depending on experience and qualifications. This position requires full-time, in-person. We currently offer the following benefits: medical, dental, vision, and long-term disability insurance, with employee premiums fully covered; ten paid holidays; two weeks’ vacation; 8 hours of paid community service; ORCA transit pass; 401(k) retirement plan with 3% Safe Harbor match and discretionary profit sharing. To apply, please send a cover letter, resume, and examples of your professional work product with relevant work experience to resume@smrarchitects.com. For more information about our firm please visit our website: www.smrarchitects.com. Job Type: Full-time Pay: $26.00 - $31.00 per hour Expected hours: 40 per week Benefits: • 401(k) • Dental insurance • Health insurance • Paid time off • Vision insurance Work Location: In person