Site Smart Marketing

Compensation

Full Description

We’re looking for a part-time Systems & Operations Project Manager to help our US-based digital marketing agency eliminate spreadsheets and manual work through AI-powered automation and system migrations to a new state of the art tech stack. We want to replace spreadsheets and repetitive manual tasks with automated, integrated workflows using AI and no-code tools. This fully remote, long-term opportunity involves collaborating directly with the CEO and leadership team to streamline internal operations, implement workflow automation, document processes, coordinate price changes, add new services, work on affiliate partnerships, and drive operational efficiency. This role is perfect for someone who thrives on organizing complex projects, improving systems, and implementing tools that transform how a digital agency operates. Compensation Salary Range: $15–$50 per hour (DOE) DUTIES • AI-driven workflow automation and process optimization • CRM and project management system migrations • Agency operations and internal project management • Replacing manual work with scalable, automated systems • Team coordination to roll out new services and package changes We strongly encourage applications from women, minorities, and candidates from diverse backgrounds. REQUIREMENTS • Able to work 4 hours per day overlap with 9am - 5pm PST (Las Vegas, Nevada) • 3+ years of project management in a digital agency or web development company • Strong documentation skills (SOPs, checklists, internal guides) • Experience with ChatGPT, Claude, Gemini, Perplexity, and other AI tools for workflow automation, content generation, data analysis, or process optimization • Experience with PM and CRM tools like Asana, Monday, Productive.io, Salesforce, HubSpot, Teamwork, ClickUp, Trello, Airtable, Notion, Zoho Projects, and Wrike, including setting up automations, integrations, and custom dashboards • Experience with automation platforms like Zapier and Make • Experience with cloud storage and collaboration platforms like Google Workspace, Slack, and Dropbox • Excellent communication with leadership and internal teams • Ability to manage multiple priorities with attention to detail • Comfortable in fast-paced environments, working directly with senior leadership • Experience with pricing models and service packaging in digital agencies • Previous work in process optimization and internal systems workflow automation TASK EXAMPLES • Manage and oversee internal process improvement and operations projects • Document SOPs, workflows, pricing models, and service offerings • Research and evaluate new services with the CEO, prepare proposals, and establish pricing • Manage CRM / project management tool migrations and system optimization • Organize project timelines, agendas, deliverables, and lead internal meetings • Track project status, time spent, and ensure deadlines are met • Support leadership in clearing blockers and aligning priorities • Coordinate cross-functional teams for accountability and smooth collaboration Job Types: Part-time, Contract Pay: $15.00 - $50.00 per hour Expected hours: 15 – 20 per week Work Location: Remote