Seller Financing Academy

Compensation

Full Description

About the Role Are you a systems thinker who thrives on making order out of chaos? We’re seeking a remote Executive Assistant (Independent Contractor) to support Mel Dorman — a real estate investor, author, and founder of the Seller Financing Academy. This is a flexible, part-time contractor role (~30 hours/week) for a proactive operator who loves creating structure, automations, and communication systems that free up leadership time. About Mel Mel Dorman is a Portland-based entrepreneur and financial activist who helps people build community-centered wealth through creative real estate strategies. She leads a multimillion-dollar portfolio, a national coaching academy, and frequent speaking events — all of which need behind-the-scenes coordination and systems support. Responsibilities You’ll manage Mel’s operational world — inbox, calendar, student communications, and automation systems — with ownership and precision. Executive Support • Manage inbox and calendar: triage, prioritize, draft replies • Coordinate meetings, speaking engagements, and podcast appearances • Book travel and prepare itineraries • Respond to media and partnership requests (bios, photos, etc.) Systems & Operations • Build and maintain SOPs that improve efficiency • Set up automations in HubSpot, Zapier, and OnceHub • Draft and schedule newsletters, reminders, and student announcements • Track testimonials, affiliate payouts, and digital assets Seller Financing Academy Support • Onboard new students and manage follow-ups • Monitor inbox and student questions, escalate as needed • Manage student access, payment plans, and class announcements Property Management Coordination • Prepare leases and renewals from approved templates • Track rent increases and renewal timelines • Organize monthly financial documents for bookkeepers You’re a Great Fit If You ✅ Love creating systems that help visionaries thrive ✅ Are confident writing and communicating in someone else’s voice ✅ Are proactive — you see what needs to be done before being told ✅ Can juggle multiple projects without dropping the details ✅ Care about values-driven business and community impact Required Qualifications • Bachelor's Degree from an accredited university • 3+ years of experience as an Executive or Administrative Assistant • Proficiency with Google Workspace, HubSpot (or similar CRM), ChatGPT, and QuickBooks Online • Excellent written communication and attention to detail • Comfortable working autonomously and managing confidentiality • Located in a time zone that overlaps 9 am–1 pm Pacific Bonus Points • Background in real estate, coaching, or online education • Knowledge of Zapier or other AI automation systems • Experience supporting thought leaders or course creators (in Kajabi) • Light design or copywriting skills (newsletters, templates) • Familiarity with seller financing or community-based entrepreneurship Contract Details • Independent Contractor (1099) • Approx. 30-40hrs/week @ $35/hr • Flexible schedule within business hours • Monthly invoicing; renewable quarterly • Long-term partnership potential for the right fit How to Apply Please complete this short application form: https://docs.google.com/forms/d/e/1FAIpQLSf2vvCB-kydeiFF1VDis5CHZ0TYTFxUy8_prgLMwgsChth8tw/viewform You’ll be asked to: • Share a 2-minute Loom video introducing yourself and a system you’ve built. • Describe your email triage process to keep an exec’s inbox under control. • Write a 3-sentence reply to a podcast booking request. • Share your time zone and preferred working hours. We’ll reach out to qualified applicants for to arrange interviews. Job Type: Part-time Pay: $25.00 - $35.00 per hour Expected hours: 20 – 40 per week Benefits: • Flexible schedule Experience: • Personal assistant: 3 years (Required) Language: • English (Required) Work Location: Remote