SCO Family of Services

Compensation

Full Description

Part-Time Administrative Assistant SCO Family of Services is looking for a part-time Administrative Assistant for the Queens Family Treatment and Rehabilitation Preventive Program. The ideal candidate will be a conscientious self-starter with previous experience. Responsibilities: · Assist with overall clerical and administrative functions including handling mail, timekeeping, scanning, photocopying and scheduling appointments and meetings. · Responsible for case record filing and maintenance; preparing of open and closed files. · Maintain supplies; handle purchasing requests. · Maintain accounts payable and accounts receivable. · Reconcile purchase card and petty cash accounts; expense reimbursement requests, metro card requests. · Establish, maintain and revise record keeping and filing systems. · Provide casework support for concrete case management tasks, e.g. rent arrears, utility shut off, furniture assistance for families as needed · Conduct assessment of financial resources for families as needed · Gathering resources for clients (i.e. camps, vocational/alternative school settings, housing information, recreational activities, etc.) · Manage facility related accounts and concerns. · Data entry as assigned. · Assist to maintain training databases and run reports. · Liaise with other agency departments including IT, business operations, finance, training and HR. · Coordinate events and special projects as requested. · Carry out other assignments as deemed appropriate and necessary to the functioning of the Department as requested. Qualifications: · High school diploma/GED; Associates Degree preferred. · Bilingual English/Spanish · One year prior experience as an Administrative Assistant/Office Manager a plus. · Proficiency with Microsoft Office, Excel and Word; willingness to learn program specific databases. · Familiar with data entry and running reports. · Strong verbal and written communication skills. · Strong interpersonal skills and ability to maintain confidentiality. · Experience working successfully in multi-cultural environments serving vulnerable or underserved populations. · Friendly and welcoming personality. · Team player. · Occasional evenings required. SCO Family of Services is an equal employment opportunity employer.